Events Administrator
3 weeks ago
Job Title: Events Administrator
Department: Professional Championships
Reporting To: Manager - Championships
Direct Reports: 0
Version: V1 11.03.24
Job Purpose
To provide efficient general administrative support to the Championships Department and its external stakeholders to ensure that processes and workflows run effectively and to time parameters, supporting the successful staging of the professional championships.
Key Accountabilities
- Support the Director and Managers – Championships, to deliver elements of The R&A’s Professional Championships from an administrative perspective.
- Arrange travel itineraries for colleagues and external parties as required, keeping within pre-set budgets and escalating any potential overspend to the finance team for approval.
- Liaise and work together with event host Local Authorities regarding the efficient organisation, structure and meeting schedules of multi-agency groups.
- Service and administer meetings for the Tabletop Exercise Working Group and on behalf of the Chief Medical Officer, compiling and distributing invites/agendas/minutes in a timely manner and compiling presentations/planning documents as required.
- Support the application and accreditation process for relevant volunteers at The Open, assisting in the gathering, recording and storing of information in the Online Portal, liaising with the internal accreditation team as required.
- Plan and prepare communications and briefing items for various volunteer and staff groups and liaise with appointed suppliers on the design and template of these documents.
- Arrange sign-off for departmental invoices, in line with R&A Finance procedures, ensuring prompt payment to suppliers is achieved.
- Support the planning and delivery of various Championship meetings by arranging venues to ensure all logistical aspects of the meetings run smoothly.
- Support the Championships key targets in making The Open more accessible to all, by being part of the accessibility working group across The Open and AIG Women’s Open.
- Plan and prepare documentation for the Open Qualifying team during the planning months.
Resource
- Tracking of pre-determined budget line/s.
Expertise
- Proficient knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
- Experience working with internal and external stakeholders.
- Scottish National 5 qualifications in English and Maths, or equivalent.
This job description is written as an indication of the nature and scope of duties and responsibilities. It is not intended as a fully descriptive or definitive list and jobholders will be expected to carry out other duties assigned which are appropriate to the position.
-
Payroll Administrator
7 days ago
Saint Andrews, Fife, United Kingdom Accor Full timeJob Description**About the Role**We are seeking a highly skilled Payroll Administrator to join our Finance team at Fairmont St. Andrews, a luxury hotel and resort in Scotland. As a Payroll Administrator, you will play a critical role in ensuring the accuracy and efficiency of our payroll processes.Key Responsibilities:Maintain and monitor our time and...
-
Human Resources Administrator
2 days ago
Saint Andrews, Fife, United Kingdom Kohler Co. Full timeAbout UsKohler Co. is a leading global hospitality provider, committed to delivering exceptional guest experiences. Our award-winning resort, The Old Course Hotel, Golf Resort & Spa, is a premier destination in St Andrews, Scotland.Why Work with UsWe are a forward-thinking employer, dedicated to developing our people and providing memorable experiences for...
-
Office Operations Coordinator
2 days ago
Saint Andrews, Fife, United Kingdom St Andrews Links Trust Full timeJob SummaryWe are seeking a highly organized and administrative professional to join our Executive Support Administration Team at St Andrews Links Trust. As an Executive Support Administration Assistant, you will play a vital role in supporting the day-to-day activities of the team by providing administrative assistance in a variety of tasks.Key...
-
Sales Coordinator
4 weeks ago
St. Andrews, Fife, Fife, Fife, United Kingdom Fairmont St Andrews Full timeCompany DescriptionFairmont St. Andrews encapsulates luxury and this experience begins and ends with our colleagues. Fairmont St Andrews is one of Scotlands most iconic 5-star luxury hotels and resorts in the home of golf.Our 213-bedroom property is located on the outskirts of St Andrews, boasting 2 championship golf courses and an award-winning spa and...
-
Finance Operations Coordinator
3 weeks ago
Saint Andrews, Fife, United Kingdom Golf Traveller Full timeAbout UsGolf Traveller is a leading B2C and B2B golf tour operator and event management company. Our founders possess extensive expertise in golf travel, hospitality, and event coordination, with a vision to transform the golf travel landscape. We cater to a diverse clientele, including private clubs, tour operators, high-net-worth individuals, and corporate...
-
Recruitment Specialist
2 days ago
Saint Andrews, Fife, United Kingdom The Old Course Hotel, Golf Resort and Spa Full timeJob SummaryWe are seeking a highly organized and detail-oriented HR Coordinator to join our Human Resources Team at The Old Course Hotel, Golf Resort and Spa. As an HR Coordinator, you will provide administrative support to the HR Department and assist with various HR-related tasks.Key ResponsibilitiesProvide administrative support to the HR Department,...
-
Saint Andrews, Fife, United Kingdom Kohler Co. Full timeHuman Resources and Talent Acquisition SpecialistAbout Our OrganizationKohler Co. is a premier 5-star establishment renowned for delivering exceptional service and hospitality. Our commitment to excellence ensures that every guest enjoys a memorable experience at our distinguished resort.Become Part of Our TeamJoining our organization means embracing a...
-
Golf Tour Operations Coordinator
1 day ago
Saint Andrews, Fife, United Kingdom Golf Traveller Full time £25,000 - £30,000About Golf TravellerGolf Traveller is a premium sector B2C and B2B golf tour operator and event organiser. Our company has a long history in golf travel, hospitality, and events, and we are seeking to change the way golf travel is presented and consumed.Job SummaryWe are looking for a highly organised, enthusiastic, and outgoing Customer Relationship Manager...
-
Customer Relationship Specialist
1 day ago
Saint Andrews, Fife, United Kingdom Golf Traveller Full time £25,000 - £30,000About Golf TravellerGolf Traveller is a premium sector B2C and B2B golf tour operator and event organiser. Our company has a long history in golf travel, hospitality, and events, and we are seeking to change the way golf travel is presented and consumed.Job SummaryWe are looking for a highly organised and enthusiastic Customer Relationship Specialist to join...
-
HR Coordinator
2 days ago
Saint Andrews, Fife, United Kingdom The Old Course Hotel, Golf Resort and Spa Full timeJob DescriptionThe Old Course Hotel, Golf Resort & Spa is a leading hospitality provider seeking a highly skilled and experienced HR Coordinator to join our award-winning Human Resources Team.Key Responsibilities:Provide administrative and professional support to the HR Team and wider business.Maintain an open-door policy and lead by example.Develop a...
-
Talent Acquisition Specialist
2 days ago
Saint Andrews, Fife, United Kingdom Kohler Co. Full timeAbout UsKohler Co. is a leading global hospitality provider, committed to delivering exceptional guest experiences. Our award-winning resort, The Old Course Hotel, Golf Resort & Spa, is a premier destination in St Andrews, Scotland.Why Work with UsWe are a forward-thinking employer, dedicated to developing our people and providing memorable experiences for...
-
Customer Experience Representative
2 days ago
Saint Andrews, Fife, United Kingdom Golf Traveller Full timeAbout Golf TravellerGolf Traveller is a premium sector B2C and B2B golf tour operator and event organiser. Our three founders have long histories in golf travel, hospitality and events and are seeking to change the way golf travel is presented and consumed. Our global client portfolio includes elite private clubs, leisure and golf tour operators, agents and...
-
HR Coordinator
6 hours ago
Saint Andrews, Fife, United Kingdom Kohler Hospitality Full timeAbout UsThe Kohler Hospitality Group is a leading global hospitality provider, priding itself on delivering exceptional guest experiences. Our award-winning resort, The Old Course Hotel, Golf Resort & Spa, is an AA 5-star establishment located in St Andrews, Scotland.We are an independently owned and operated company, committed to providing a wide range of...
-
Campus Living Manager
3 weeks ago
Saint Andrews, Fife, United Kingdom University of St Andrews Full timeThe University of St Andrews is seeking a dedicated Residential Services Manager to enhance its Residential and Business Services unit. This esteemed institution is renowned for its academic excellence and vibrant student life.The Residential and Business Services team oversees approximately 4,300 catered and self-catered student accommodations across 13...
-
Head of Student Housing Services
3 weeks ago
Saint Andrews, Fife, United Kingdom University of St Andrews Full timeThe University of St Andrews is seeking a dedicated Residential Services Manager to enhance its Residential and Business Services unit. This esteemed institution is renowned for its academic excellence and is committed to providing exceptional living experiences for its students.The Residential and Business Services team oversees approximately 4,300 catered...
-
Talent Development Specialist
1 day ago
Saint Andrews, Fife, United Kingdom Kohler Co. Full timeAbout UsThe Old Course Hotel, Golf Resort & Spa is a renowned hospitality provider, part of Kohler Co., a leading global company that prides itself on delivering exceptional guest experiences.Why Work with Us?We are a forward-thinking employer committed to the Hoteliers Charter and dedicated to developing our people. As a result, we can employ based on...
-
Saint Andrews, Fife, United Kingdom Kohler Co. Full timeAbout UsThe Old Course Hotel, Golf Resort & Spa is a renowned hospitality provider, part of Kohler Co., a leading global company that prides itself on delivering exceptional guest experiences.Why Work with Us?We are a forward-thinking employer committed to the Hoteliers Charter and dedicated to developing our people. As a result, we can employ based on...
-
Saint Andrews, Fife, United Kingdom Kohler Co. Full timeAbout UsThe Old Course Hotel, Golf Resort & Spa is a renowned, award-winning resort based in St Andrews, Scotland, which prides itself on delivering exceptional guest experiences.We are an independently owned resort, part of Kohler Co., a leading global hospitality provider. To learn more about Kohler Co., please visit our website.Why Work with Us?We are a...
-
Events Administrator
3 weeks ago
St Andrews, United Kingdom The R&A Full timeJob Title: Events AdministratorDepartment: Professional ChampionshipsReporting To: Manager - ChampionshipsDirect Reports: 0Version: V1 11.03.24Job PurposeTo provide efficient general administrative support to the Championships Department and its external stakeholders to ensure that processes and workflows run effectively and to time parameters, supporting...
-
Events Administrator
3 weeks ago
St Andrews, United Kingdom The R&A Full timeJob Title: Events AdministratorDepartment: Professional ChampionshipsReporting To: Manager - ChampionshipsDirect Reports: 0Version: V1 11.03.24Job PurposeTo provide efficient general administrative support to the Championships Department and its external stakeholders to ensure that processes and workflows run effectively and to time parameters, supporting...
-
Events Administrator
3 weeks ago
St Andrews, Fife, United Kingdom The R&A Full timeJob Title: Events Administrator Department: Professional Championships Reporting To: Manager - Championships Direct Reports: 0 Version: V1 11.03.24 Job Purpose To provide efficient general administrative support to the Championships Department and its external stakeholders to ensure that processes and workflows run effectively and to time parameters,...
-
Events Administrator
3 weeks ago
Saint Andrews, United Kingdom The R&A Full timeJob Title: Events AdministratorDepartment: Professional ChampionshipsReporting To: Manager - ChampionshipsDirect Reports: 0Version: V1 11.03.24Job PurposeTo provide efficient general administrative support to the Championships Department and its external stakeholders to ensure that processes and workflows run effectively and to time parameters, supporting...
-
Championships Events Coordinator
3 weeks ago
St. Andrews, United Kingdom The R&A Full timeJob Title: Championships Events CoordinatorDepartment: Professional ChampionshipsReporting To: Manager - ChampionshipsDirect Reports: 0Version: V Job PurposeThe primary objective of this role is to deliver comprehensive administrative assistance to the Championships Department and its external partners, ensuring that operational processes and workflows are...
-
Payroll Administrator
3 months ago
St. Andrews, United Kingdom AccorHotel Full time**Company Description** Fairmont St. Andrews encapsulates luxury and this experience begins and ends with our colleagues. Fairmont St Andrews is one of Scotland’s most iconic Five-Star luxury hotels and resorts in the Home of Golf. Our 213-bedroom property is located on the outskirts of St Andrews, boasting 2 championship golf courses and award-winning...
-
Payroll Administrator
3 months ago
St Andrews, United Kingdom Accor Full timeCompany Description Fairmont St. Andrews encapsulates luxury and this experience begins and ends with our colleagues. Fairmont St Andrews is one of Scotland’s most iconic Five-Star luxury hotels and resorts in the Home of Golf. Our 213-bedroom property is located on the outskirts of St Andrews, boasting 2 championship golf courses and award-winning spa...
-
Events Administrator
3 months ago
Bury St. Edmunds, United Kingdom Go Ape Full time**Job Specification - Events Administrator** Location: Banana HQ - Bury St Edmunds Contract Type: Fixed Term / Part-Time (4 days per week) Reports To: Senior Sales Manager **Team Overview** The Go Ape Event Sales team create memorable events for large groups including corporate customers, schools, youth organisations, and others. The team both receive...
-
Office Administrator
4 months ago
Scotland, United Kingdom First Recruitment Group Full time**Role**: Job Title: Office Coordinator Permanent Hybrid working Motherwell based **Job Description**: Key Objectives: The Office Coordinator will play a pivotal role in ensuring the smooth operation of our office environment. The primary responsibilities include overseeing day-to-day office activities, assisting with event planning, maintaining office...
-
Administration Assistant
3 months ago
St. Andrews, United Kingdom The R&A Full time**The Role - Administration Assistant - Sustainable Golf** This is a full-time, permanent position working 35 hours per week. **What We Offer** We offer a great benefits package including the following: - Competitive Salary - Company Pension Scheme and Sick Pay - Life Insurance Cover - Enhanced Maternity/Partner Pay - 35 Days Holiday Per Year - Free...
-
Finance Assistant
3 months ago
St. Andrews, United Kingdom Sports Travel Group Limited Full time**Job Specification: Finance Assistant** London or St Andrews, Scotland / Hybrid We’re looking for a capable and detail oriented finance assistant to help with day-to-day financial operations within the business. **About Us** Sports Travel Group is a premium sector B2C and B2B tour operator and event organiser. Our three founders have long histories in...
-
Commercial Events Assistant
2 months ago
St Albans, United Kingdom Oaklands College Full timeCommercial Events AssistantFull Time/ Permanent£25, - £27, - Depending on experience & qualificationsBased across both St.Albans and Welwyn Garden City CampusWe are seeking a Commercial Events Assistant to support the Commercial Development Manager. Key duties include planning and coordinating events, managing bookings, and providing administrative...
-
Legal Secretary
2 months ago
St. Andrews, United Kingdom Beaumont Associates Ltd Full time**Legal Secretary - St Andrews** **£27500 - £29K + Excellent Benefits Package** Superb opportunity for an experienced Legal Secretary to join highly regarded legal firm situated in the beautiful town of St Andrews, Fife Interesting and varied role covering a diverse range of legal secretarial/administrative duties. Key areas of responsibilities...
-
Commercial Events Assistant
2 months ago
St Albans, United Kingdom Oaklands College Full timeBased across both St.Albans and Welwyn Garden City Campus We are seeking a Commercial Events Assistant to support the Commercial Development Manager. Key duties include planning and coordinating events, managing bookings, and providing administrative support. This role requires regular evening and weekend work. Responsibilities: • Assist with commercial...
-
Events Officer
3 months ago
St. Mary's, United Kingdom Southampton Football Club Full timeBe part of our journey... Location: St Mary’s Stadium, Southampton Contract Type: Permanent Hours: 37.5 hours per week Criminal Record Check: DBS Enhanced with Child’s Barred List - Saints Foundation is an independent charity aligned to Southampton Football Club. Harnessing the passion of the Club and its fans, we aim to inspire, support and deliver...
-
Marketing Officer
3 months ago
St. Andrews, United Kingdom Teacheroo Full timeThe Role **Job Purpose** Reporting to the Marketing Manager, the job-holder will support the School’s Marketing team, assisting with the production and timely delivery of all internal and external Marketing initiatives. This will include events, newsletters, campaigns, imagery, digital and print marketing, social media and building relationships within...
-
Commercial Events Assistant
2 months ago
St Albans, Hertfordshire, United Kingdom Oaklands College Full timeBased across both St.Albans and Welwyn Garden City CampusWe are seeking a Commercial Events Assistant to support the Commercial Development Manager. Key duties include planning and coordinating events, managing bookings, and providing administrative support. This role requires regular evening and weekend work.Responsibilities:• Assist with commercial...
-
Administrative Support Specialist
1 day ago
Scotland, United Kingdom NHS Fife Full timeJob Summary:We are seeking a highly organized and detail-oriented Medical Secretary to join our team at NHS Fife. As a Medical Secretary, you will provide comprehensive administrative and secretarial support within the Acute Service.Key Responsibilities:Provide administrative support to medical staff, including preparing and maintaining patient records,...
-
Administrative Coordinator
7 days ago
Scotland, United Kingdom DAC Beachcroft Full timeJob SummaryAbout the RoleAs a key member of the DAC Beachcroft team, you will be responsible for managing client relationships and ensuring current knowledge of client protocols.You will assist in organizing internal and external events, seminars, and conferences, ensuring seamless execution and excellent client experience.Key ResponsibilitiesFile management...
-
Events and Bookings Coordinator
3 months ago
St Helens, United Kingdom THE GRIFFIN INN Full timeEvent Coordinator Are you passionate about creating memorable experiences and ensuring the success of events? We are seeking an enthusiastic and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing various events at our venue. **Duties**: - Collaborate with clients to...