Office Administrator

3 weeks ago


Scotland, United Kingdom First Recruitment Group Full time

**Role**:
Job Title: Office Coordinator

Permanent

Hybrid working

Motherwell based

**Job Description**:
Key Objectives: The Office Coordinator will play a pivotal role in ensuring the smooth operation of our office environment. The primary responsibilities include overseeing day-to-day office activities, assisting with event planning, maintaining office facilities, and supporting various administrative tasks. This position aims to enhance office efficiency, create a welcoming atmosphere for visitors, and contribute to the overall productivity of the team.

**Responsibilities**:
Office Management: Greet visitors and ensure a positive first impression.
Organize and maintain office supplies, including stationary and personal protective equipment (PPE).
Coordinate office upkeep, including fire drills, air conditioning maintenance, and other facility-related matters.

Event Planning and Coordination: Assist in planning and organizing office events, such as private dining occasions, team outings, and holiday parties.
Support the Head of Department (HOD) in coordinating internal and external events, including Diversity and Inclusion (DNI) initiatives.

Administrative Assistance: Set up meeting rooms and ensure necessary materials are prepared.
Arrange travel bookings for team members and executives.
Assist with onboarding of new staff members, including orientation and introductions.
Provide ad hoc support for document formatting, report preparation, and packaging issues.

Office Running: Collaborate with various teams to maintain a cohesive and organized office environment.
Take ownership of day-to-day office operations, ensuring efficiency and a comfortable work atmosphere.

Qualifications:

- High school diploma or equivalent; additional administrative training is a plus.
- Proven experience in office management, event planning, or related roles.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite and document formatting.
- Ability to adapt to changing priorities and work independently.


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