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HR Coordinator

2 months ago

Saint Andrews, Fife, United Kingdom Kohler Hospitality Full time
About Us

The Kohler Hospitality Group is a leading global hospitality provider, priding itself on delivering exceptional guest experiences. Our award-winning resort, The Old Course Hotel, Golf Resort & Spa, is an AA 5-star establishment located in St Andrews, Scotland.

We are an independently owned and operated company, committed to providing a wide range of training opportunities to support the growth and development of our associates. Our leadership team is dedicated to fostering a positive and supportive work environment, where associates can reach their full potential.

We have recently been recognized for our exceptional people practices, receiving the Employer and Tourism Award from Visit Scotland for the North East Region. Our employee reward recognition schemes, including our 'HOME' ethos, celebrate the success of our associates and promote a culture of appreciation and recognition.

About the Role

We are seeking a highly motivated and organized HR Coordinator to join our Human Resources Team. The successful candidate will provide administrative and professional support to the team and wider business, ensuring the smooth operation of our HR functions.

Key Responsibilities:
  • Maintain an open-door policy, providing a positive lead by example approach and serving as the first point of contact for the Human Resources function.
  • Develop a thorough understanding of company policies and procedures, and assist with communicating them to all associates.
  • Responsible for the HR and Recruitment mailbox, filtering all enquiries as required and providing timely responses.
  • Coordinate the publication of recruitment adverts, ensuring compliance with our recruitment policy and procedure.
  • Produce weekly, monthly, and quarterly HR reports, and complete HR Metrics on a monthly basis. Provide ad-hoc reporting requirements as needed and communicate to the relevant audience.
  • Assist the HR Department with monthly reporting of absence, ensuring all return-to-work documentation is successfully completed and reporting trigger points to the relevant HRBP.
  • Coordinate timely reporting of probationary period review dates, and administer successful completion of probationary period and probationary period extension letters in line with Company policy.
  • Coordinate and administer staff taxi policy.
  • Support the HR Department in the distribution and follow-up of annual Company Corporate initiatives, such as Annual Ethics Refresher Training and Associate Appraisals and PDP's.
  • Responsible for the administration of the associate benefits programme, HOME Reward & Recognition Programme, Birthdays, Anniversaries, Love 2 shop vouchers, and ordering of resources.
  • Work in partnership with the HRBP to ensure an accurate record of staff accommodation allocation is maintained at all times and issues and changes are reported to relevant departments.
  • Raising Purchase Orders and Invoice processing, ensuring all payments are made to due date and in line with company policy.
  • Responsible for creating all contract packs, including all necessary documentation and information for new non-exempt associates, and all pre-employment checks for prospective associates, including verified right to work and allocation of FLOW.
  • Responsible for the preparation of all termination, promotion, and transfer letters.
  • Ensure accurate and timely SAP system updates in respect of new starts, promotions, and leavers, and conduct regular audits to ensure accuracy of compensation data between SAP and Payroll systems.
  • Coordinate exit interviews with the departments for all permanent associates, and carry out exit interviews for casual interviews with over 12-month service.
  • Arrange and organize induction dates and all necessary new hire administration, including name badges, handbooks, KO numbers, tax forms, photo & ID cards.
  • Advise managers on pay and other remuneration issues, including promotion, benefits, and provide maternity and paternity advice in line with Employment law and Kohler Company policy in the absence of the Snr HRBP and HRBP.
About You

We are seeking an enthusiastic and positive individual to join our award-winning Human Resources Team. The successful candidate will be a competent HR Administrator or established HR Coordinator with experience working within a HR Team or Recruitment role.

Key skills and qualifications include:

  • Excellent IT experience in Microsoft packages such as Excel, Word, PowerPoint, Microsoft Office, and Google Forms.
  • Ability to work under pressure in a busy office environment.

We offer a competitive salary of £27,000 - £28,000 gross per annum, hybrid working (one day working from home), and a range of associate benefits.

Job Types: Full-time, Permanent

Pay: £27,000.00 per year

Benefits:

  • Canteen
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • On-site gym
  • On-site parking
  • Sick pay
  • Store discount
  • Work from home

Schedule:

  • Monday to Friday

Education:

  • A-Level or equivalent (preferred)

Experience:

  • HR: 2 years (required)

Licence/Certification:

  • Driving Licence (required)