Office Coordinator

3 weeks ago


Skegness, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

Position Overview

We are seeking a dedicated and proactive individual to join our Adult Community Mental Health team. This role is pivotal in ensuring the smooth operation of our administrative functions, supporting our mission to provide exceptional mental health services.

Key Responsibilities

The successful candidate will deliver a high-quality, professional, and confidential administrative service, contributing to the overall effectiveness of patient care. Responsibilities include:

  • Managing incoming communications, including phone calls and emails
  • Handling inquiries and relaying messages
  • Processing incoming and outgoing correspondence
  • Performing photocopying and scanning tasks
  • Assisting in the efficient distribution of information

You will also be responsible for:

  • Providing a welcoming reception service, ensuring that all interactions are handled with professionalism and confidentiality
  • Responding to queries with sensitivity, particularly in challenging situations
  • Organizing and maintaining documentation and essential paperwork
  • Scheduling appointments and managing room bookings using our diary management system
  • Overseeing stock control and electronic ordering of office supplies

Qualifications and Skills

Essential

  • Previous office experience
  • Proficiency in Microsoft Office Suite, particularly Word and Excel
  • Strong customer service skills
  • Experience in data entry and document management

Desirable

  • Familiarity with clinical systems
  • Experience in managing diaries and reception duties
  • Knowledge of petty cash handling

About Us

Lincolnshire Partnership NHS Foundation Trust is committed to delivering high-quality mental health and social care services. We value our workforce and strive to create an inclusive and supportive environment for all employees. Join us in making a difference in the lives of those we serve.


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