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Spaceport Administration Coordinator
1 month ago
Main Responsibilities:
- Provide full office and administrative support to the Ops team on site at Lamba Ness, which will include but is no limited, to include the co-ordination of meetings, minuting as required, and managing office supplies and equipment.
- Input data, records and updates to the company integrated management system (IMS) as required, suggest and develop new organisational systems as required and according to new demands by Ops team.
- Be the main point of contact for external visitors and employees visiting the launch site and communicating visits/site itineraries to team members.
- Support new Ops Team members who are based at Lamba Ness as their roles develop with the required associated systems, plans and processes
- Assist with sourcing short notice requirements on site (local materials, services and equipment) after liaison with the Procurement Manager.
- Provide project support where appropriate, particularly with the monitoring of project schedules, managing conflicting schedules/meetings with projected site operations and other activities on site, such as VIP visitors etc.
- Ensure effective written and verbal communication of site activity to all team members with the aim of ensuring that daily operations run as smoothly as possible.
- Report any hazards or potential safety issues, to site management as necessary.
- Provide support and assistance to other functions when practicable. To participate in professional & personal development activities which will lead to you successfully completing your apprenticeship.
Qualifications, Knowledge, Skills, and Experience Required:
- Previous administrative experience in a variety of roles
- Experience of working in a dynamic and fluid work environment
- Experience of operating in a regulated environment where safety is paramount
- Experience of ISO 9001 and an IMS
- Good local knowledge of Shetland and logistics
- Full clean UK driving licence