Finance Administration Coordinator

Are you meticulous, passionate, and ready to contribute positively? SHEAP is seeking a committed Financial Operations Assistant to become part of our vibrant team, assisting with management accounting, forecasting, reporting, and grant submissions as we continue to grow.

The Role

We are in search of an individual to join our finance and administration team, working in our office three days a week: Monday, Thursday, and Friday, totaling 22.5 hours weekly.

About SHEAP

SHEAP manages the Lerwick District Heating initiative, delivering efficient and environmentally friendly heating solutions to numerous homes, educational institutions, care facilities, and businesses in Lerwick. We take pride in our innovative approach, community involvement, and dedication to minimizing carbon emissions.

Why Join Us?

• Innovative Initiatives: Engage in projects that are at the forefront of district heating and renewable energy.
• Career Development: Benefit from ongoing learning opportunities within a nurturing environment.
• Community Contribution: Make a significant impact by providing sustainable energy solutions that enhance the local community and environment.
• Flexible Work Arrangement: Become part of a team that values flexibility in work hours and promotes a healthy work-life balance.

Key Duties:

Collaborate with the finance manager and team to deliver:

• Management Accounts and Financial Reporting: Assist in the preparation of monthly management accounts, regular reporting, year-end accounts, and audit readiness.
• Payroll Management: Support payroll preparation and timesheet collection.
• VAT Submissions: Prepare and file quarterly VAT returns.
• Budgeting and Forecasting: Assist in creating budget reports, financial planning, and related financial procedures.
• Project Evaluation and Funding Applications: Help with project cost assessments and financial analysis, including the completion of funding applications.
• Financial Analysis: Conduct cost analysis.
• Customer Service and Administrative Support: Aid the existing team by processing customer payments, addressing inquiries, and managing purchase ledgers during peak times.
• Financial Compliance: Adhere to all policies, procedures, and legal requirements.

Required Skills:

Essential:

• AAT qualified or equivalent, or currently pursuing a professional accounting qualification (e.g., ICAS, ICAEW, ACCA, CIMA).
• Demonstrated experience as a financial assistant or in a similar financial support role.
• Strong analytical abilities, with proficiency in Microsoft Office, especially Excel.
• Quick learner with excellent organizational skills, capable of prioritizing tasks and meeting deadlines.
• Effective interpersonal skills, able to communicate and collaborate across teams and with diverse individuals.
• High level of accuracy in all tasks, with exceptional attention to detail, written communication, and numeracy skills.
• Proactive problem-solving skills with sound decision-making capabilities.
• Ability to work independently as well as part of a team.
• Outstanding customer service skills, with a proven ability to respond positively to colleagues and external contacts.
• Capacity to handle confidential and sensitive information.
• Commitment to sustainability and environmental stewardship.

Desirable Skills:

• Experience with SAGE accounting software.
• Familiarity with budgeting and project evaluation.

Benefits:

• Salary range of £28,000 - £32,500 per annum, pro-rata (22.5 out of 37 hours).
• 41 days of annual paid holiday entitlement, pro-rata.
• 10% contribution to the company pension scheme.
• Death in service benefit.
• Potential for one day of remote work per week.
• Opportunities for training and professional development.

Application Process:

For more information about us and to apply, please visit our website and view the full job advertisement.