![Macro](https://media.trabajo.org/img/noimg.jpg)
Facilities Assistant
4 weeks ago
Facilities Assistant Ref: 32182 Edinburgh
The Opportunity
We are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation.
As the Facilities Assistant, you will be responsible for assisting with a variety of tasks related to the maintenance and upkeep of our facilities. This will include general cleaning and maintenance duties, as well as assisting with repairs and renovations when needed. You will also be responsible for ensuring that our facilities are stocked with necessary supplies and equipment and coordinating with vendors and contractors as necessary.
The ideal candidate for this position is a proactive and detail-oriented individual with excellent organisational and problem-solving skills. You should have a strong work ethic and be able to work independently as well as part of a team.
Please note this role is currently unsecured awaiting the outcome of a bid.
Main Responsibilities
Provide a highly professional and efficient Client Reception and Office Management support service.
Receive and welcome all visitors to reception creating a favourable impression of the company through provision of a professional and friendly initial contact to all visitors, staff and clients.
Ensure that provision is made to answer the telephone switchboard in a professional and timely manner.
Adhere to and work in line with the company security policy, e.g. registering all visitors & contractors onto Appspace visitor registration software.
Ensure that reception cover and day-to-day responsibilities continue during planned periods of leave and a detailed handover is provided during these times.
Manage the booking of on-site meeting rooms and any associated catering requests.
Ensure that the provision of stationery and office supplies, consumables and catering products are always available.
Sort and distribute incoming mail within and between offices, ensuring that outgoing mail/packages are prepared for courier collections, arranged as required.
Ensure that all reprographic machines remain in good working order, providing a consistent service and troubleshooting where required.
Proactively manage the cleaning provider and general office conditions to the highest standard within the office.
Initiate documented contractor / supplier / team meetings as required to maintain full commitment to service excellence.
Manage planned preventative and reactive maintenance with sub-contractors to ensure the service provided is in line with full statutory compliance.
Create Client vendor set up on behalf of Corporate Properties.
Conduct and commit to timely and regular workplace and safety inspections in line with Macro Quality, Health, Safety and Environment requirements and maintain good housekeeping.
Ensure strict compliance with Health, Safety and Environment, e.g. ensuring that any incidents or near misses are reported without delay.
Contribute to First Aid, Security, and Fire safety requirements.
Regularly update the site operations file to ensure that all aspects of the Macro Facilities service are documented and current.
Contribute to the provision of reports and information as required for Macro and Client’s Properties.
Work in line with the Client’s environmental policy and initiatives, leading by example.
Resolve any problems or complaints, handling all queries within the bounds of own knowledge and experience, but equally taking appropriate decisions about when to escalate issues upwards.
Continually support and promote a team working approach within Macro and the supply partner team.
The job holder should ideally have:
Experience of working as a receptionist / administrator in a corporate environment.
Fluent in English Language, both written and spoken.
Able to manage time effectively and manage conflicting priorities.
Strong commitment to delivering exemplary customer service.
Computer literate and able to use standard word processing and spread sheet software.
Familiarity with office network telephony systems.
Experience of working in a Facilities Management operation.
Previous experience of working in an outsourced contract environment.
Certification in Occupational First Aid.
Health and Safety Awareness.
Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.
-
Facilities Project Engineer
1 week ago
Edinburgh, Scotland, Scotland, United Kingdom ISS Facility Services UK Full timeStrong industry salary plus further payments once AP4 On 4 Off 6 On 6 Off on 12 hour day shift onlySingle site outside of EdinburghOvertime availableNo call outHere at ISS, as one of the UK's largest and most successful facilities management (FM) providers are now looking to recruitx2 Project Engineers to join their client's corporate banking campus...
-
Experienced/Licenced Animal Technician
1 month ago
Edinburgh, Scotland, Scotland, United Kingdom Barrington James Full timeBarrington James is seeking passionate Animal Technicians to join our dynamic team. Whether you're looking to obtain your home office license or already have it and are ready for your next career adventure, we want to hear from you!Partnering with the UK's leading research institutes, we offer abundant opportunities for Animal Technicians to advance...
-
Operations Officer
1 week ago
Edinburgh, Scotland, Scotland, United Kingdom Venesky Brown Full timeVenesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Operations Officer for an initial 23 month contract on a rate of £143.79/day (Outside IR35). This role will be based onsite in Edinburgh.Responsibilities:- Take responsibility for ensuring the suite, and all associated equipment, is ready for use at all...
-
Interim Development Chef
1 month ago
Edinburgh, Scotland, Scotland, United Kingdom Bakkavor Full timeInterim Development Chef Inside IR35Why join us? We’re constantly evolving, progressing and diversifying. And we want our people to do so too. For everyone to feel empowered, engaged and enabled. To create opportunities to move forward, climb higher and push for more.About the role. A very exciting opportunity has arisen at our site in Bo'ness for a...
-
Workspace Manager
5 days ago
Edinburgh, Scotland, Scotland, United Kingdom HAYS Full timeA fully dedicated account resource working as part of an innovative workplace team JOB OVERVIEWA fully dedicated account resource working as part of an innovative workplace team.The role provides services related to the maintenance of AutoCAD drawings and Real Estate data. They are responsible for the management of drawings and data within the active...
-
Engineering Supervisor
3 days ago
Glasgow, Scotland, Scotland, United Kingdom ISS Facility Services UK Full timeSalary plus choice of car or allowanceMon to FriSingle site in GlasgowHere at ISS as one of the UK's leading Facilities Management (FM) providers are looking to develop their engineering resource against the client's flagship, Mission Critical facility in Glasgow, just off the River Clyde, across from the train stationWe provide Technical and none...
-
Sales Manager
4 weeks ago
Glasgow City, Scotland, Scotland, United Kingdom Xpress Health Full timeCompany Description Xpress Health is a healthcare technology company based in Glasgow City, providing a platform for healthcare professionals and facilities to collaborate in real-time. The company offers flexible work schedules and competitive pay rates for healthcare workers, while also assisting healthcare facilities in maintaining optimal staffing levels...
-
Maintenance Engineer
2 weeks ago
Glasgow, Scotland, Scotland, United Kingdom Curia Full timeCuria Scotland Limited has an exciting opportunity to join our Facilities team as a Maintenance Engineer based at our Glasgow, G20 site. In this role, you’ll thrive in a friendly and supportive environment while taking charge of both routine and unplanned maintenance across our site, including equipment, infrastructure, and grounds. At Curia, you will...
-
Quality Control Officer
2 months ago
Stirling, Scotland, Scotland, United Kingdom SRG Full timeAre you an experienced QC professional who has worked within a cGMP environment?SRG have a fantastic opportunity to join a successful and expanding organisation in the Central Belt of Scotland.The Role:Development of quality systems, in particular those relating to QC activities of the Quality DepartmentReview and approve data such as Environmental...
-
Business Partner- Special Projects
2 weeks ago
Glasgow, Scotland, Scotland, United Kingdom Safehinge Primera Part timeJob Title: Special ProjectsLocation: Hybrid working (Glasgow & Remote)Hours: Full-Time (40 hours p/w) However we are open to discussing part-time hoursContract: Temporary - 12 month maternity cover roleWho we are: At Safehinge Primera we have a clear purpose;Together we design for good. We help protect people through vulnerable times. We’re on a growth...
-
Project Engineer
1 month ago
Falkirk, Scotland, Scotland, United Kingdom First Achieve Full timeFirst Achieve’s Engineering Division have once again partnered with our Global Client, in their search for a Project Engineer. Working out of their facilities near Falkirk, you will predominantly be required to be on-site – however, there may be scope for one day WFH.This role requires taking ownership and co-ordination of workshop overhaul, spares...
-
Director, Building Surveying
1 month ago
Glasgow, Scotland, Scotland, United Kingdom Currie & Brown Full timeCurrie & Brown is one of the leading International physical asset management and construction consultancies, dedicated to advising clients worldwide with our expertise and experience in multiple sectors and services. We are differentiated by our people, innovation and reputation with a genuine global office network.Our people, from the first-day apprentice...
-
Funeral Service Crew
1 week ago
Edinburgh, Scotland, United Kingdom CO-OP Full timeClosing date: 03-09-2024 Funeral Service Crew £24,180 per annum (£12.40 per hour) plus benefits Full Time 37.5 hours per week, working a variety of shifts Monday to Friday 8am-8pm - as part of this role, you’ll also be part of the on call rota Edinburgh EH16 5UY No experience needed. You can apply for this job on your mobile in a few simple steps – no...
-
Supply Chain Manager
3 months ago
Edinburgh, Scotland, United Kingdom MacTaggart Scott Full timeOverview:MacTaggart Scott are looking to recruit a Supply Chain Manager (Central Procurement) who would report to the Deputy Head of Supply Chain. This is an exciting role in a newly restructured department and perfect for someone who is looking to take their procurement expertise and line management abilities to the next level and manage their own...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Johnston Carmichael Full time**We are looking for a Facilities Assistant to join our team.** **Job Purpose**: We are looking to recruit a Facilities Assistant to provide admin support to the Facilities and Health & Safety Managers to maintain the administrative needs of the department. **The Facilities Assistant will be responsible for (but not limited to)**: - Assisting the...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Compass Group Full timeWe're currently recruiting a dedicated Facilities Assistant to help ensure the smooth running of the operations in 14Forty on a full time basis, contracted to 40 hours per week. As a Facilities Assistant, you will use your skills to maintain a high standard of facility management with the wider facilities team. In return, you will have the chance to...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Lindsay & Gilmour Pharmacy Full time**The Organisation** Lindsay & Gilmour is an award-winning family run company with branches across Central Scotland, Fife and the Scottish Borders. Founded in 1826 we are one of Scotland’s largest independent Pharmacy groups. **The Opportunity** The Facilities Assistant reports to the Facilities Manager and is responsible for providing support to ensure...
-
Facilities Assistant
2 days ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh Find out more about this role by reading the information below, then apply to be considered.The OpportunityWe are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall...
-
Facilities Assistant
2 days ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh Find out more about this role by reading the information below, then apply to be considered.The OpportunityWe are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall...
-
Facilities Assistant
4 weeks ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh The Opportunity We are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation. As the Facilities Assistant, you will be responsible for...
-
Facilities Assistant
6 days ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh The Opportunity We are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation. As the Facilities Assistant, you will be responsible for...
-
Facilities Assistant
4 weeks ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh The OpportunityWe are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation.As the Facilities Assistant, you will be responsible for assisting...
-
Facilities Assistant
6 days ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh The Opportunity We are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation. As the Facilities Assistant, you will be responsible for...
-
Facilities Assistant
3 weeks ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh The OpportunityWe are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation.As the Facilities Assistant, you will be responsible for assisting...
-
Facilities Assistant
13 hours ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.The OpportunityWe are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to...
-
Facilities Assistant
3 weeks ago
Edinburgh, United Kingdom Macro Full timeFacilities Assistant Ref: 32182 Edinburgh The OpportunityWe are seeking a diligent and organised Facilities Assistant to join our team. In this role, you will play a crucial role in ensuring the smooth operation of our facilities and contributing to the overall success of our organisation.As the Facilities Assistant, you will be responsible for assisting...
-
Facilities Operations Assistant
1 day ago
Edinburgh, Edinburgh, United Kingdom Highland Council Full timeJob SummaryThe Highland Council is seeking a skilled Facilities Operations Assistant to join our team. As a key member of our facilities management team, you will play a vital role in ensuring the smooth operation of our properties.Key ResponsibilitiesAssist the Area Facilities Supervisor/Team Leader in the provision of an effective facilities management...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Sodexo Full timeJob Introduction We currently have an opportunity for casual staff to join our amazing team. This is a great opportunity for driven individuals to succeed in a fast and innovative catering facility. A need for outstanding customer focused individuals to join a world leading food and facilities management company, which can offer unrivalled opportunities for...
-
Mobile Maintenance Assistant
3 months ago
Scotland, United Kingdom City Facilities Management (UK) Full timeSalary - ** £10.70** - Location - ** West Scotland** **The Vacancy** **ASDA - Mobile Maintenance Assistant** We are committed to the Working in Partnership with ASDA and our mission is to provide them safe, compliant & well-maintained stores by exceeding their expectations - every day. We are looking for motivated and enthusiastic Mobile Maintenance...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom TLT Full timeWe are recruiting for a Facilities Assistant to join our team in Edinburgh. **Your Role**: **Office support**: - Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery as required. - Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished. - Receive and...
-
Facilities Assistant/receptionist
3 months ago
Edinburgh, United Kingdom HRC Recruitment Full time**Part Time Facilities Assistant - Edinburgh - Salary up to £21,000 p/a FTE** **Are you an experienced facilities assistant looking for a new challenge? Do you want to work for a leading business in Edinburgh? Are you well organised and able to work well in a fast-paced, professional environment?** We are looking to speak to experienced Facilities...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Sodexo Full timeJob Introduction We currently have an opportunity for casual staff to join our amazing team. This is a great opportunity for driven individuals to succeed in a fast and innovative catering facility. A need for outstanding customer focused individuals to join a world leading food and facilities management company, which can offer unrivalled opportunities for...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Adkins & Cheurfi Recruitment Full timeWe are looking for a Facilities Assistant to work at the head office of one of our clients starting at the beginning of July until the end of the year. Hours 10am - 2pm, Monday to Friday but with flexibility to start at 8am and finish at 4pm if required. **Duties will include**: - Daily checks on work stations, meeting rooms and kitchens to ensure...
-
Facilities Assistant
3 months ago
Edinburgh, United Kingdom Mitie Full timeFacilities Assistant / Roving Ambassador Part Time 20 Hours Per Week £12,511 PA Our values and behaviours An individual's belief in our values and behaviours is as important as their technical and/or professional know how which is why our Job Descriptions are written with these in mind. Job objectives and responsibilities The ultimate goal of the...