Temporary Site/office Administrator

7 days ago

Grangemouth, United Kingdom Advance Group UK Ltd Full time

The site administrator will work under close supervision of the Project Manager, to assist with the set up and successful running of all administration aspects of the project, assisting with the effective and efficient running of administration matters and other business aspects in or to best support the team

Administration:

- Be the first point of contact to all site visitors and encourage a positive safety culture on site
- Meeting/Greeting visitors and notifying your project team, whilst ensuring all visitors adhere to the companies H&S policies and procedures (completing visitors daily signing in sheet etc.)
- Helping with arrangements for client meetings
- Monitoring/ordering stationary, kitchen and cabin supplies as and when required
- Post Office runs (if documents need to be sent via recorded delivery etc)
- Oversee maintenance of site office equipment e.g.: wifi, printers
- Oversee the cleaner and ensuring site cabins are cleaned to a good standard
- Producing and updating, and distributing project Contract Directory
- Assisting Site Team with tasks
- Carry out ad hoc admin activities to support the project team
- Supporting operations team with H&S administration including: Weekly H&S packs, Inductions, Pre-Starts, RAMS, Health Surveillance checks, Plant Checks/Certs, Permits and Accidents

Document Control:

- Adhere to company protocols whilst maintaining the common data environments (CDE) on SharePoint for Projects. Including the resolution of any project related issues, QA checking items and managing users on the system in line with the required security status etc.

Essential Skills & Experience Required:

- Suitable Site Administrators will be able to demonstrate experience of working in administration/document control
- Proficient in all Microsoft Office packages particularly, Excell, Outlook, Power Point, and Word. Also have the ability to learn new systems as and when required.
- Excellent communication both oral and written; the ability to generate professional correspondence
- Be a team player, self-disciplined, who can demonstrate good time management skills and the ability to manage a number of priorities
- Have a good attention to details, be solutions orientated, with the ability to work efficiently and accurately under pressure
- Be friendly approachable and have a professional and pleasant manner in dealing with internal and external customers

This role will require you to attend site Monday to Friday and will be based within our site offices in Grangemouth

Skills Needed:
Desire to learn

At least 2/3 years administrative experience

Ability to compartmentalise and process many individual and unrelated tasks at any one time

An aptitude for business administration

Exceptional report writing skills

Being able to manage a busy workload and be proactive

Being able to communicate with all levels of seniority

Have a correct approach to problem solving

Have a calm and respectful disposition

**Job Types**: Full-time, Temporary contract

**Salary**: £25,000.00-£32,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 2 years (required)
- Document Control: 2 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Grangemouth (required)

Work Location: In person

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