Clinical Administration Coordinator

3 weeks ago

York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

Join our dedicated team as a Clinical Administration Coordinator within the General Surgery department.

This position presents an excellent opportunity for individuals with a background in administration who are eager to progress into a senior administrative role within a vibrant clinical environment. We welcome applicants from various backgrounds and are committed to providing the necessary training and support to help you excel and become a vital member of our team.

The role is pivotal in delivering comprehensive administrative and personal assistant support to our General Surgery consultants and their teams. As a clinical administration coordinator, effective communication is crucial, involving interactions with patients to address their inquiries, coordinating with clinical networks, and collaborating with Multidisciplinary Teams.

Key Responsibilities:

  • Drafting correspondence for clinics and discharge summaries
  • Overseeing consultant schedules
  • Maintaining patient records and clinical databases
  • Managing communications from patients and general practitioners
  • Ensuring treatment referrals and cancer tracking objectives are met
  • Documenting notes from multidisciplinary team meetings

What We Provide:

  • A supportive and welcoming work atmosphere
  • Opportunities for professional development and learning
  • Clear pathways for career advancement and ongoing professional growth
  • A commitment to your overall well-being

About Our Organization:

Employee Benefits:

We offer a range of benefits for our staff, including access to the NHS Pension Scheme, generous holiday allowances, relocation assistance, various leave options, and support programs for personal and work-related issues. Additionally, we provide opportunities for professional development, discounts on various services, and more.

Job Overview:

A comprehensive description of the role is available in the attached documentation.

In the event of a high volume of applications, this posting may close early.

Working with Us:

Our organization values kindness, transparency, and excellence, and we strive to cultivate a diverse workforce. We encourage applications from individuals of all backgrounds and collaborate closely with our Staff Networks to enhance diversity. For any accessibility requirements during the application process, please reach out to us.

If you require flexible working arrangements, we are open to discussing these from the outset of your employment. As an Armed Forces Friendly Employer, we support Defence personnel in their job applications.

COVID-19 Vaccination Policy:

We prioritize staff vaccination against COVID-19 to protect patients and maintain a safe working environment.

Candidate Profile:

Qualifications:

Essential:

  • GCSE English Language, Grade C or above (or equivalent)
  • Proficiency in word processing - OCR III (or equivalent RSA III)
  • Typing proficiency - OCR III (or equivalent RSA III)

Experience:

Essential:

  • At least 2 years of administrative or secretarial experience
  • Proficient in various IT applications, including Microsoft Office
  • Able to manage competing deadlines and pressures
  • Capable of handling sensitive situations with patients, families, and colleagues

Desirable:

  • Experience in supervising staff
  • Experience within the NHS

Skills:

Essential:

  • Strong collaborative skills within a team environment
  • Accurate audio typing skills for complex information transcription
  • Excellent organizational skills

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