Facilities and Reception Services Manager

5 days ago

London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our team, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our facilities and reception services.

Key Responsibilities:
  • Access Control Management: Oversee and manage the reconciliation, replacement, and creation of building access security passes for all employees, visitors, and contractors, maintaining up-to-date records of any changes.
  • Leaver Processing: Ensure all leavers are processed correctly, ensuring passes have been disabled in accordance with the business's compliance team.
  • Stock Management: Manage stock of day passes and visitor passes for use by the ground floor Reception team.
  • Temporary and Events Pass Audit: Facilitate a weekly Temporary and Events pass audit with assistance from the Reception team, ensuring any passes not returned are disabled and re-printed.
  • Relationship Management: Maintain a good relationship with the building's security and management teams, who print all passes for each company in the building.
  • Locker Management: Manage fitness locker allocations, run regular audits, and order replacement keys while keeping the key safe tidy and organized.
  • Office Locker Allocation: Issue office lockers to new employees and organize leaver locker reallocation.
  • Access Control Software: Use C-Cure access control software to give the correct building access to all staff members.
  • Quarterly Audits: Carry out quarterly audits on all lockers to ensure they are being used effectively by staff.
  • Condeco Room Booking System: Be Group Admin for the Condeco room booking system, inputting new starter information into the system and granting the correct permissions. Support the Reception team in service and price updates, as well as cross-charging and reporting.
  • RICOH Spaces Desk Booking System: Be Group Admin for RICOH Spaces desk booking system, assisting people in booking desks and granting permissions to PA's so they can book on behalf of their teams, etc.
  • Reception Admin Inbox: Maintain the Reception Admin inbox, ensuring all emails are actioned, responded to, and filed away in a timely manner.
  • Team Support: Work closely with the Reception team, helping to cover reception desks and assisting with the Front Reception inbox when needed.
Requirements:
  • Previous Experience: Previous experience as an office administrator, facilities, and Reception experience is desired.
  • Microsoft Office: A good level of knowledge for all Microsoft Office suites.
  • Communication Skills: Excellent communication skills, in both verbal and written English.
  • Task Prioritization: Ability to prioritize tasks efficiently, ensuring all deadlines are met.

  • Facilities and Reception Services Manager

    5 days ago

    London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and candidates.Key Responsibilities:Access Control Management:...

  • Facilities and Reception Services Manager

    7 days ago

    London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and candidates.Key Responsibilities:Access Control Management:...

  • Guest Services Manager

    7 days ago

    London, Greater London, United Kingdom Reception Full time

    Job Summary:We are seeking a highly skilled and experienced Guest Services Manager to join our team at Reception. As a key member of our front-of-house team, you will be responsible for ensuring that our guests receive exceptional service and have a memorable experience at our hotel.Key Responsibilities:Assist the Front of House Manager in the induction and...

  • Reception and Facilities Manager

    4 weeks ago

    London, Greater London, United Kingdom Jobwise Ltd Full time £27,000

    Join Our Team as a Reception and Facilities Manager Are you looking for an opportunity to work with a prestigious legal firm? We are seeking a dedicated Reception and Facilities Manager to join our team on a permanent basis. This position is essential for ensuring the efficient operation of a bustling legal office. Key Responsibilities: Operational Support:...

  • Reception and Facilities Manager

    4 weeks ago

    London, Greater London, United Kingdom Jobwise Ltd Full time £27,000

    Join Our Team as a Reception and Facilities Manager Are you looking to be part of a prestigious legal firm? We are seeking a dedicated Reception and Facilities Manager to join our dynamic team. This permanent position is essential for maintaining the efficient operation of our busy office environment. Key Responsibilities: Office Management: Oversee the...

  • Facilities and Reception Coordinator

    7 days ago

    London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our team, you will be responsible for providing administrative support to our clients and candidates.Key Responsibilities:Access Control Management: Oversee and manage the...

  • Facilities / Reception Assistant

    1 month ago

    London, Greater London, United Kingdom Coby Philips Full time

    Facilities / Reception Assistant London Up to 28,000 Our Client, a UK Specialist Bank are looking for a Facilities / Reception Assistant to provide Reception resource and support to the Facilities/Office Management team.Key Duties: Help to maintain the internal social areas (including kitchen areas) to a high standard, throughout the day; replenishing...

  • Corporate Reception Specialist

    4 weeks ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    Job OverviewPortico Corporate Reception Management is seeking a meticulous and professional Receptionist to join our team, serving a prestigious American hedge fund.The Receptionist in this dynamic client-facing environment will be responsible for delivering a welcoming experience while managing essential meeting room operations.As the initial point of...

  • Reception and Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Montresor Legal Full time

    About Montresor Legal: We are a distinguished law firm known for our commitment to excellence and a supportive workplace culture. Position Overview: We are currently in search of a dedicated and approachable Reception and Facilities Coordinator to deliver outstanding front-of-house service and facilities assistance. Key Responsibilities: Welcome and assist...

  • Facilities and Reception Coordinator

    4 weeks ago

    London, Greater London, United Kingdom CBRE Enterprise EMEA Full time

    Company OverviewCBRE Enterprise EMEA is a prominent global leader in integrated facilities and corporate real estate management.Role OverviewThe ideal candidate will play a crucial role in delivering operational excellence across all Facility Management services, ensuring that client satisfaction remains paramount through a proactive and high-quality service...

  • Facility Reception Specialist

    4 weeks ago

    London, Greater London, United Kingdom Workspace Group PLC Full time

    This position is officially designated as a Facility Reception Specialist.We are seeking a dedicated full-time Facility Reception Specialist who possesses exceptional interpersonal and organizational abilities. This role is ideal for someone who enjoys fostering connections and is proactive in their approach. As the initial point of contact for visitors, you...

  • Reception Team Supervisor

    2 weeks ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    Job Summary:We are seeking a highly organized and customer-focused Reception Team Leader to join our team at Portico Corporate Reception Management. As a key member of our Front of House team, you will be responsible for providing exceptional service to clients, visitors, and internal stakeholders.Key Responsibilities:Meet and greet clients and visitors,...

  • Reception Team Supervisor

    2 weeks ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    Job Summary:Portico Corporate Reception Management is seeking a highly organized and detail-oriented Reception Team Leader to join our team at our Baker Street offices. As a key member of our Front of House team, you will be responsible for providing exceptional customer service to clients, visitors, and internal stakeholders.Key Responsibilities:Meet and...

  • Reception and Office Manager

    7 days ago

    London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key ResponsibilitiesAccess Control Management:...

  • Front Desk Supervisor

    7 days ago

    London, Greater London, United Kingdom Reception Full time

    Job Summary:We are seeking a highly skilled and experienced Guest Services Manager to join our team at Reception. As a key member of our front-of-house team, you will be responsible for ensuring that our guests receive exceptional service and have a memorable experience at our hotel.Key Responsibilities:Assist the Front of House Manager in the induction and...

  • Reception Team Leader

    2 days ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    Job DescriptionWe are seeking a highly organized and customer-focused Reception Team Leader to join our team at Portico Corporate Reception Management.The Reception Team is responsible for providing exceptional customer service to clients, visitors, and internal stakeholders. As a Reception Team Leader, you will play a key role in ensuring that the team...

  • Reception Team Leader

    2 days ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    Job DescriptionWe are seeking a highly organized and customer-focused Reception Team Leader to join our team at Portico Corporate Reception Management.The Reception Team is responsible for providing exceptional customer service to clients, visitors, and internal stakeholders. As a Reception Team Leader, you will play a key role in ensuring that the team...

  • Reception Team Leader

    1 week ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    Reception Team Leader (Concierge Team Lead)Portico Corporate Reception Management is seeking a highly skilled and experienced Reception Team Leader to oversee the front desk operation and manage a team of concierge staff. As a key member of our team, you will be responsible for ensuring exceptional customer service and maintaining a secure and efficient work...

  • Facilities Service Desk Manager

    6 days ago

    London, Greater London, United Kingdom Optim Facilities Full time

    Established in 1999, Optim Facilities is a leading provider of facilities management services to commercial properties in the UK. We are seeking an experienced Helpdesk Support Specialist to join our team.Key Responsibilities:Log and manage call-outs and generate jobs for contractors via our internal systemSchedule and coordinate reactive and planned...

  • Facilities Service Desk Manager

    5 days ago

    London, Greater London, United Kingdom Optim Facilities Full time

    Established in 1999, Optim Facilities is a leading provider of facilities management services to commercial properties in the UK. We are seeking an experienced Helpdesk Support Specialist to join our team.Key Responsibilities:Log and manage call-outs and generate jobs for contractors via our internal systemSchedule and coordinate reactive and planned...