Facilities / Reception Assistant

4 weeks ago

London, Greater London, United Kingdom Coby Philips Full time

Facilities / Reception Assistant London Up to 28,000 Our Client, a UK Specialist Bank are looking for a Facilities / Reception Assistant to provide Reception resource and support to the Facilities/Office Management team.

Key Duties: Help to maintain the internal social areas (including kitchen areas) to a high standard, throughout the day; replenishing supplies as needed.

Ordering office supplies including stationery, refreshments, and bathroom supplies.

Manage grocery account and deliveries.

Manage the franking of outgoing post and opening and dispensing incoming post to relevant departments.

Collection of food/beverage required for events in the office.

Assisting Reception with keeping meeting rooms presentable throughout the day on both floors Raise facilities tickets with Building Management as/when required.

Raise building permits with Security for external contractors.

Assist in DSE Assessments and subsequent remedial action plans.

Carry out daily health and safety walks to ensure the environment is safe, secure and welcoming.

Assist with general ad-hoc duties, as required by the Office.

Manager/Facilities Manager i.e.

archive records, copying, scanning and assistance to other departments.

Meeting and greeting staff and guests.

Meeting room booking co-ordination via Microsoft Outlook Managing Reception mailbox and customer queries via customer mailbox Management of meeting rooms to include set-up and clearing.

Delivering refreshments and lunches to meeting rooms when required The successful candidate should have at least 2 years previous experience covering Reception and Facilities within a corporate environment and be able to work under pressure as this is a busy and varied role.

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