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Commercial Administrator

1 month ago

Ellesmere Port, Cheshire, United Kingdom Bilfinger Full time

Commercial Admin Role

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across various markets. We enhance the efficiency of assets, ensuring high availability and reducing maintenance costs.

Our team has extensive experience in offshore and onshore facilities, specialising in asset management services throughout all life cycle phases. This commitment is delivered by a highly competent workforce, upholding the highest standards of safety, compliance, and quality.

Main Responsibilities

• Timesheet Management – collect and check timesheets from site supervision

• Input information from timesheets into payroll database (M-power)

• Supply chain - Provide purchasing support for various contracts & projects (obtaining quotations, placing orders etc)

• General SAP administration duties –Raising requisitions, managing the GRN process etc maintaining records and managing the status within SAP

• Organise hired plant and equipment documents, including assisting in the on-going hire process

• Updating of the POB tracker to record attendance levels to reflect holidays etc.

• Answering phones and sending forms to HR/Payroll

• Processing trade assessment forms and validation of employee qualifications using the on-boarding tracker

• General administration duties as required

Commercial duties

• Assisting in the production of estimates for Maintenance, Projects or Turnaround works

• Assist the Commercial Manager in the review and upkeep of current commercial systems and reports (e.g. cost reports)

• Updating commercial reports and issuing to the Commercial Manager, Site Managers & Project Managers

• Assist in the production, monitoring and submission of variations to original budgets

• Assist in the preparation of Application For Payments (AFP's) (Schedule of Rates, Reimbursable, Fixed Price, Target Cost)

• Assist with the preparation of Key Performance Indicator reports

• Provide commercial feedback and support to Commercial Manager and operational management

• Assist with any additional duties as required

Requirements

• Previous Contract Administration/Coordination experience within Petrochemical/Oil&Gas Industry

• Effective communicator

• Computer Literate – Excel, Word, PowerPoint

• Attitudes and abilities that support the Groups Core Values

• GCSE Grade A-C

• Candidates should be aspiring to fulfil a suitable Engineering/Commercial qualification