Office Finance Coordinator

6 days ago

London, Greater London, United Kingdom Office Angels Full time
Job Title: Finance Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Finance Assistant to join our team at Office Angels. As a key member of our finance team, you will be responsible for providing administrative support to our finance department, ensuring the smooth operation of our financial processes.

Key Responsibilities:

  • Accounts Receivable / Credit Control:
    • Process and allocate cash receipts in a timely and accurate manner
    • Monitor and control the ledger, ensuring all transactions are up-to-date and reconciled
    • Download and reconcile self-bill invoices from vendor portals
    • Manage credit limits and ensure compliance with our accounting system
    • Perform monthly bank reconciliations to ensure accuracy and completeness
  • Sales Ledger:
    • Raise and post invoices for permanent and fixed-term contract placements
    • Liaise with consultants regarding contract extensions and resolve client queries
  • Payroll:
    • Assist the Payroll Administrator with holiday and sickness cover
    • Conduct weekly payroll checks to ensure accuracy and compliance
    • Run the auto-enrolment pension file and update the payroll system
    • Process SSP, SMP, and other relevant payments
    • Maintain holiday pay records and review payroll records for compliance with Agency Workers Regulations
  • Accounts Payable:
    • Post supplier invoices into our accounting system
    • Arrange overhead payment runs as required
  • Ad-hoc Duties:
    • Assist with external audits and provide financial information as required
    • Produce Management Information reports to support business decisions
    • Provide financial information to the business as needed
    • Complete HMRC reporting as necessary

Requirements:

  • Experience with Sage accounting software is beneficial but not required
  • Payroll or recruitment industry experience is helpful but not essential
  • Excellent spoken and written English skills are essential

Additional Benefits:

  • Holiday entitlement of 25 days plus bank holidays (pro rata)
  • Healthcare coverage after one year
  • Employee welfare program
  • Life cover - 2 x salary
  • Pension scheme enrolment after 3 months
  • Office fruit delivery
  • Various social events

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