Finance and Office Coordinator
3 weeks ago
We are seeking an Italian-speaking Finance and Office Coordinator to become a vital part of our international design firm. Your primary role will involve collaborating with a dynamic team across Europe to oversee daily financial and operational tasks.
Work EnvironmentThis position is based in our London office, with the flexibility to work remotely two days a week. The typical work schedule consists of three days in the office and two days working from home.
Language ProficiencyFluency in English is required, along with proficiency in Italian. Knowledge of French or Spanish is a plus but not mandatory.
About the CompanyOur client is a prestigious design studio recognized for its innovative projects throughout Europe.
Key ResponsibilitiesAs the Italian-speaking Finance and Office Coordinator, you will:
- Manage daily bookkeeping and accounts payable functions for our international offices, primarily in Italy and the UK, including invoice processing and communication with vendors.
- Assist in preparing project fee estimates, budget monitoring, and invoicing.
- Collaborate with the UK accountant on payroll matters.
- Maintain and update payroll and HR records.
- Ensure compliance with health and safety regulations and keep all policies current for each office.
- Provide support to teams and executives as needed, including administrative assistance, maintaining an organized workspace, and handling incoming communications.
- Contribute to the coordination of quality assurance processes for the UK and Italian offices.
- Engage with teams in Paris and Milan, with potential travel opportunities.
The ideal candidate will possess:
- Previous experience in a finance assistant or bookkeeping role, with a focus on accounts payable.
- Strong proficiency in Excel and good command of MS Word.
- Experience with accounting software is highly desirable.
We offer a comprehensive benefits package, including:
- 25 days of annual leave
- Private medical insurance
- Cycle-to-work scheme
- Company pension plan
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