Team Administrative Assistant
3 weeks ago
Job Overview
The role involves delivering comprehensive administrative and secretarial assistance to the Supported Accommodation Team.
Key Responsibilities
- Oversee all general clerical and administrative tasks within the team, ensuring precise and efficient support.
- Handle various administrative duties associated with staffing issues.
- Assist the management team with monitoring financial aspects such as rents and arrears, procurement of supplies, and other financial responsibilities.
- Address inquiries related to Temporary Accommodation and Sheltered Housing Services.
Candidate Profile
The ideal candidate will possess:
- Demonstrable experience in a similar administrative role within a dynamic office setting.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Microsoft Teams.
- Experience in overseeing financial transactions and utilizing financial management systems.
- A relevant qualification in Business & Administration, with a minimum of 4 SQA National 5 grades or equivalent, including English and Mathematics.
- A strong attention to detail and accuracy in all tasks.
- The ability to take initiative in daily operations.
- Team collaboration skills and a commitment to high-quality customer service.
- Excellent organizational and time management abilities to handle competing priorities.
- Discretion in managing sensitive information and maintaining confidentiality.
- Experience in record-keeping and database management, ensuring data integrity.
- A background in reviewing and enhancing administrative processes.
- Experience in taking meeting minutes.
- Strong communication skills, both verbal and written, with the ability to engage with diverse individuals and situations with sensitivity and tact.
- A willingness to accept guidance and delegation.
- Capability to build effective working relationships.
- Flexibility to adapt to the needs of a shared office environment.
Compensation
The starting salary for this position is competitive, reflecting the experience and qualifications of the successful candidate.
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