Team Administrative Assistant

3 weeks ago


Elgin, Moray, United Kingdom Moray Council Full time

Job Overview

The role involves delivering comprehensive administrative and secretarial assistance to the Supported Accommodation Team.

Key Responsibilities

  • Oversee all general clerical and administrative tasks within the team, ensuring precise and efficient support.
  • Handle various administrative duties associated with staffing issues.
  • Assist the management team with monitoring financial aspects such as rents and arrears, procurement of supplies, and other financial responsibilities.
  • Address inquiries related to Temporary Accommodation and Sheltered Housing Services.

Candidate Profile

The ideal candidate will possess:

  • Demonstrable experience in a similar administrative role within a dynamic office setting.
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Microsoft Teams.
  • Experience in overseeing financial transactions and utilizing financial management systems.
  • A relevant qualification in Business & Administration, with a minimum of 4 SQA National 5 grades or equivalent, including English and Mathematics.
  • A strong attention to detail and accuracy in all tasks.
  • The ability to take initiative in daily operations.
  • Team collaboration skills and a commitment to high-quality customer service.
  • Excellent organizational and time management abilities to handle competing priorities.
  • Discretion in managing sensitive information and maintaining confidentiality.
  • Experience in record-keeping and database management, ensuring data integrity.
  • A background in reviewing and enhancing administrative processes.
  • Experience in taking meeting minutes.
  • Strong communication skills, both verbal and written, with the ability to engage with diverse individuals and situations with sensitivity and tact.
  • A willingness to accept guidance and delegation.
  • Capability to build effective working relationships.
  • Flexibility to adapt to the needs of a shared office environment.

Compensation

The starting salary for this position is competitive, reflecting the experience and qualifications of the successful candidate.



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