Administrative Support Specialist

3 weeks ago


Elgin, Moray, United Kingdom Moray Council Full time

Job Overview

The role involves delivering extensive administrative and secretarial assistance to the team within the Supported Accommodation sector.

Key Responsibilities

  • Oversee all clerical and administrative tasks for the team, ensuring precise and effective support.
  • Handle general administrative duties related to personnel matters.
  • Assist management with the oversight of financial aspects such as rent monitoring, procurement, and other fiscal responsibilities.
  • Address inquiries regarding Temporary Accommodation and Sheltered Housing Services.

Qualifications

  • Proven experience in a similar administrative capacity within a dynamic office setting.
  • Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Microsoft Teams.
  • Experience in tracking financial transactions and utilizing financial management systems.
  • Relevant qualifications in Business and Administration, with a minimum of 4 SQA National 5 grades or equivalent, including English and Mathematics.

Personal Attributes

  • Exceptional attention to detail in all tasks.
  • Ability to take initiative in daily responsibilities.
  • Strong team player with the capability to foster collaborative relationships.
  • Commitment to delivering high-quality customer service.
  • Excellent organizational and time management skills to prioritize competing tasks.
  • Understanding of confidentiality and sensitivity regarding information.
  • Competence in maintaining and updating records and databases, ensuring accuracy and integrity.
  • Experience in reviewing and enhancing administrative processes.
  • Proficient in minute-taking.
  • Strong communication skills, both verbal and written, with the ability to engage effectively with diverse individuals and situations.
  • Willingness to accept guidance and delegation.
  • Flexibility to adapt to the needs of the service in a shared office environment.

Salary Information

Competitive salary structure based on experience and qualifications.



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