Administrative Coordinator for Pediatric Leadership

3 weeks ago


Bethesda, Gwynedd, United Kingdom PriceSenz Full time

Title: Administrative Coordinator for Pediatric Leadership

Location: Bethesda, MD

Position Overview:

The Administrative Coordinator (AC) for the Pediatric Division will provide comprehensive administrative assistance to the Pediatric Director. This role is essential for the successful establishment and operation of the Pediatric Branch, which requires effective collaboration across various divisions and offices.

Key Responsibilities:

  • Deliver high-level administrative support to ensure the smooth functioning of the office.
  • Facilitate daily office operations, including conflict resolution and task prioritization.
  • Develop and implement communication systems to enhance information flow among staff.
  • Compile and analyze data to prepare reports and documentation for program activities.
  • Assist in the recruitment process for new branch staff, including reviewing applications and coordinating interviews.
  • Manage the Director's calendar and track action items to ensure timely follow-up.
  • Coordinate travel arrangements and prepare necessary documentation for trips.
  • Stay informed about current regulations and policies, ensuring compliance within the office.
  • Plan and execute special projects, providing status updates and collaborating with team members.
  • Organize meetings and events, including logistics and materials preparation.

Qualifications:

  • Associate's degree in Business Management or a related field.
  • Certification as a Certified Administrative Professional is preferred.
  • Proven experience in providing executive-level support.
  • Strong organizational and communication skills.
  • Proficiency in software applications such as MS Office and SharePoint.

Skills Required:

  1. Expertise in meeting coordination and minute-taking.
  2. Ability to manage multiple projects and deadlines effectively.
  3. Strong analytical skills for data evaluation and reporting.
  4. Experience with travel planning and expense management.
  5. Familiarity with NIH operations is a plus.

Note: This position requires a proactive approach and the ability to work independently on various tasks. Candidates should be prepared to engage in continuous improvement initiatives and contribute to the overall success of the Pediatric Branch.



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