Administrative Officer
6 months ago
**Details**:
**Reference number**:
- 344068**Salary**:
- £22,194 - £24,184**Job grade**:
- Administrative Officer**Contract type**:
- Permanent**Type of role**:
- Administration / Corporate Support**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- Fareham Borough Council, Civic Way, Fareham PO16 7AZAbout the job
**Job summary**:
At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.
Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.
**Location**
This role will be full time in the **office 5 days** a week at:
**UKHSA Hampshire and Isle of Wight Health Protection Team (South East)**
**Fareham Borough Council Civic Offices, Civic Way, **Fareham, **PO16 7AZ**_ _
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_
**Job description**:
The job purpose is to work collaboratively with all members of the team and/or Directorate to provide an accurate and effective administrative support service. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely._ _
**Your main responsibilities will include**:
**Administrative Support**
- Provide comprehensive administrative support to teams across the Directorate, including diary management of one or more senior staff, if required.
- To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy, and confidentiality.
- Action routine correspondence, prepare acknowledgements and response letters as requested.
- Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
- Assist with the dissemination and/or collation of information/returns for business operations in a timely manner.
- Provide Incident Co-ordination administrative cover on rotation as required (if applicable)
- Improve the quality of services and contribute to the improvement of the administration service.
- To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.
**Financial and Resource management**
- Assist with the procurement of goods and services in-line with UKHSA policies and procedures, including overseeing ordering of stationery and general equipment supplies for the office; ensuring appropriate levels of stock are maintained; and arranging travel and hotel bookings.
**Meetings and Events**
- Arrange, attend, and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include booking venues; organising hospitality; preparing and producing paperwork, i.e., agendas, action logs, collating and distributing all necessary information and documentation electronically and taking minutes or action notes as required. Ensuring all minutes or action notes are issued in a timely manner and agreed actions are appropriately recorded.
- Assist with organising external and/or internal conferences, away days and training days, including registration, and preparing resources.
**Information Governance and Information Management**
- Operate and update a range of databases and computerised case management / surveillance systems. Input data and information accurately and completely, using the correct formats consistently with legislation, policies, and procedures.
- Adhere to clinical governance and security of information arrangements at all times.
- Assist in the effective use and maintenance of the office environment and systems and support the introduction of, and working with, systems to manage these effectively; this will include organising
-
Office Administrator
6 months ago
Fareham, United Kingdom Customer Service and Call Centres Full time**Job Title: Office Administrator** **Location: Fareham / PO15** **Hours: 8.30am to 5pm / Monday - Friday** **Pay: £12 per hour / weekly pay / Temporary** Our client has a temporary Vacancy in our Fareham branch for a temporary office administrator. Key support for the clients Service Coordination and internal sales process, training will be...
-
Office Administrator
6 months ago
Fareham, United Kingdom UK Recycle Group Ltd Full timeJob Summary: Key Responsibilities: Front Office Management - Greet visitors and direct them to the appropriate person or department. - Answer, screen, and forward incoming phone calls. - Maintain a tidy and presentable office space. Administrative Support - Assist in the preparation of regularly scheduled waste management reports. - Develop and maintain a...
-
Office Administrator
7 months ago
Fareham, United Kingdom Main Fix Interiors Full timeJob Title: Office Administrator Overview: **Duties**: - Manage office operations and procedures to ensure organisational effectiveness - Handle day-to-day administrative tasks such as filing, data entry, and record maintenance - Assist with human resources functions including maintaining employee records and coordinating recruitment processes - Supervise...
-
Office Administrator
6 months ago
Fareham, United Kingdom Hi-tech Property Services Ltd Full timeAs an Office Administrator at Hi-Tech Property Services, you will be responsible for delivering administrative assistance to both our office and field operations. Your key tasks will include: - Answer incoming calls to the business/helpdesk and action accordingly. - Dealing with customer enquiries. - Assisting in office procedures and functions. - Raising...
-
Fareham Office Administrator
3 days ago
Fareham, Hampshire, United Kingdom Brook Street Full timeFareham Office Administrator Job DescriptionWe are seeking a highly motivated and organized individual to fill the role of Fareham Office Administrator. As an Office Administrator, you will provide administrative support to the National Probation Service team, ensuring that all tasks and duties are completed efficiently and effectively.Key...
-
Office Administrator
7 months ago
Fareham, United Kingdom FNIL Full time**Role Title **Office Administrator **Author** **Date **11/08/22 **Brief overview of the role and project: reviewed** This role will be a vital support to our project team completing day to day tasks for our client. Ensure information in flows from our field teams through to our client correctly. **Accountabilities Knowledge & key skills** - Support with...
-
Administrative Support Officer
3 weeks ago
Fareham, Hampshire, United Kingdom Hampshire and Isle of Wight Constabulary Full timeCompany OverviewHampshire and Isle of Wight Constabulary seeks a dedicated Executive Assistant to support its operations. The successful candidate will be responsible for providing administrative support to senior management, ensuring the smooth day-to-day running of the office.SalaryThe estimated salary for this role is £34,000 per annum, based on the...
-
Office Administration Coordinator
14 hours ago
Fareham, Hampshire, United Kingdom Blueprint Recruitment Solutions Ltd Full timeWe are looking for an experienced Office Administration Coordinator to join our team at Blueprint Recruitment Solutions Ltd in Fareham.This is an exciting opportunity to join a dynamic and growing company, with a salary of around £40,000 - £50,000 per annum.The role involves providing administrative support to our recruitment team, including answering...
-
Administrative Support Officer
3 days ago
Fareham, Hampshire, United Kingdom Barclay Meade Full timeJob DescriptionWe are currently seeking an Administrative Support Officer to join our team at Barclay Meade in Southampton. This fixed-term position involves providing administrative support for the payments team, ensuring timely and accurate payment processing.ResponsibilitiesConduct daily cash management tasks across multiple bank accounts, becoming...
-
Administrator - Unit Personnel Office
6 months ago
Fareham, United Kingdom Mitie Full time**Job purpose** Based in the Unit Personnel Office HMS Collingwood, this role provides a broad and flexible service to meet the contracted personnel administration requirements of the Armed Forces (predominantly the Royal Navy). Employed as an Administrator with specific responsibility, there will be the potential to rotate through various elements of...
-
Part Time Office Administrator
6 months ago
Fareham, United Kingdom Dyno Rod South Full timeP Fitzsimmons Ltd is a large franchise of Dyno rod, covering South and North West London. We are looking to recruit a part time job share Administrator for our local office in Fareham. You will be working in busy environment with organising customer call-outs, liaising with British Gas, Commercial and Domestic customers and using our CRM, plus accounts...
-
Administrative Support Officer
1 week ago
Fareham, Hampshire, United Kingdom Barclay Meade Full timeJoin Barclay Meade as a Payments Administrator and take advantage of this exciting opportunity to grow your career in a dynamic industry. This fixed-term role is based in Southampton, offering a competitive salary and a chance to make a real impact.The estimated salary for this position is £27,000 - £30,000 per annum, depending on experience. As a Payments...
-
Administrative Finance Officer
1 week ago
Fareham, Hampshire, United Kingdom Specsavers Full timeProperty Administrator Finance PositionWe require a highly organised and detail-focused individual to join our team as a Property Administrator Finance position. This role involves the accurate processing of rental and service charge payments.Duties and Responsibilities:Customer query resolution, reconciliation, and finance administration tasks.Supporting...
-
Office Administrator
5 days ago
Fareham, Hampshire, United Kingdom Artemis Recruitment Consultants Ltd Full timeWe are seeking an Office Administrator - Financial Services to join our team, providing exceptional client service and supporting the senior management and financial advisers in delivering outstanding results. This is an excellent opportunity for someone who is passionate about providing top-notch customer service and has a strong interest in the financial...
-
Administrator
7 months ago
Fareham, United Kingdom Cavendish Ships Stores LTD Full time**Cavendish Ships Stores Ltd** **Administrator** Due to the nature of daily tasks and dealing with Bluechip cruise operators, experience of working in a professional office environment in essential. Working Hours are Monday to Friday 8.30am to 5.00pm with a 60 minute lunch break on each day. - You will serve as a part of the team that deals with customers...
-
Administrative Coordinator
4 weeks ago
Fareham, Hampshire, United Kingdom Mitie Full timeSeeking an exceptional Administrative Coordinator to deliver high-quality office support services to senior management level.Main Duties:Coordinate and manage the Contract Office, ensuring efficient administration and record-keeping.Provide close daily support to the Senior Management Team, maintaining new and existing business administration...
-
Estate Administration Specialist
4 weeks ago
Fareham, Hampshire, United Kingdom Fox & Sons Full timeEstate Administration Specialist Role SummaryFox & Sons Estate Agents is looking for an Estate Administration Specialist to support our fantastic team in branch. As an Estate Administration Specialist, you will take ownership of office administration accurately and efficiently, in a professional manner, within a busy customer-facing environment.The main...
-
Sales and Purchasing Administrator
6 months ago
Fareham, United Kingdom Typhoon Recruitment Full timeThis is a terrific opportunity for a bright and motivated Sales & Purchasing Administrator to provide commercial administrative support to the business, a successful Manufacturing company specialising in production engineered products. **OFFICE ADMINISTRATOR- SALES/ PURCHASING/ SERVICE ADMINISTRATOR** **LOCATION**: Office based - Fareham, Hampshire. You...
-
Facilities Administrator
7 months ago
Fareham, United Kingdom Ascenti Full timeWe are recruiting for someone who can support the Facilities team with administrative procedures. The role will involve managing the internal databases of clinics and maintaining compliance across all sites Ascenti operates from. If you have excellent administrative and communicative skills, we would like to hear from you! The FSHE department is a small...
-
Branch Administrator
5 months ago
Fareham, United Kingdom Fox & Sons Full timeBranch Administrator At Fox & Sons , part of the Connells Group, we're looking for a highly motivated Branch Administrator (Part Time Flexible) to support our fantastic team in branch in Fareham . As our Branch Administrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy...