Business Assistant

1 month ago

London, Greater London, United Kingdom 260312-South Florida Region Admin Full time

J.P. Morgan is seeking an Executive Assistant to support Investment Bank Managers. This position is based in London. It is a great opportunity for candidates with solid Executive Assistant experience.

As a Business Assistant in the Investment Bank, you will have the opportunity to support at a senior level within this fast-paced environment. You should bring a solid Executive Assistant background, with experience working with senior stakeholders in an office environment. This role demands flexibility, an advanced Assistant skillset, and the ability to maintain a high degree of confidentiality. Your strong work ethic, good time management, resourcefulness, and diligence will be key to delivering strong business and client outcomes.

Note: this role requires 5 days in the office.

Job Responsibilities
  • Organizes off-Sites/Town Halls/Skip-Levels
  • Manages complex multi-leg travel arrangements within policy. Co-ordinates of flights, trains, check in, VISAs, accommodation, and ground transportation logistics. Handles a multitude of frequent changes at short notice and prepare accurate travel itineraries
  • Handles internal and external client to include client facing interaction and co-ordination of department scheduling & transactional activity
  • Oversees of expense processing
  • Face off to wider support groups and partner with Business Management and other key business stakeholders cross LoB
  • Utilises internal systems, completes accurate data entry, produces reporting and collatesinformation as required
  • Provides ovesight for distro lists, technology usage and other administrational housekeeping
  • Becomes integral part of business, understand changeable group priorities and business expectation
  • Partners with assistants cross LoB to provide coverage as required
  • Takes a part in PPT, projects and training for the right candidate subject to performance
    Required qualifications, capabilities and skills:
    • Professional client handling, ability to build and maintain business relationships
    • Full competency in diary management, can apply good judgment and understand competing priorities
    • Strong, executive communication style both written and verbal
    • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
    • High level technical capabilities
    • Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
    • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
    • Exhibits a positive, common sense approach and can drive forward seniors schedule for efficient time management
    • Has a high level of attention to detail and delivers high quality results
    • Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation

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