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Administrative Team Leader

4 months ago

Elgin, Moray, United Kingdom Moray Council Full time
Job Description

To manage the Administrative Team within Legal and Democratic Services; to assist members of the LDS Teams to carry out their roles; to supervise associated staff within the Administrative Team and to provide a secretarial support service for the Head of Service as required

Responsibilities

Management of the Administrative Team which provides administrative support for, legal, licensing, committee and elections functions.

Administration, staffing, budgetary and supervisory duties in accordance with Moray Management Methods.

Develop, maintain and review office procedures and systems.

Provide organisational and meeting support to the Head of Service as required.

The Individual

Significant secretarial/clerical experience (including audio and minuting meetings)

Experience of using Microsoft Office software packages including creating databases, graphs, etc.

Local Government Experience

Experience of effectively managing staff

Recognised qualification for Secretarial Studies eg. RSAI, RSAII, SVQ3/HNC or demonstrable experience*

High level of accuracy in work.

Flexible approach to work and an ability to work under pressure whilst meeting deadlines

Ability to work on own initiative and take sensible and informed decisions

Ability to deliver a high level of customer care

Ability to communicate effectively, verbally and in writing at all levels

Ability to manage and prioritise own workload and that of others

Ability to use initiative in achieving solutions to problem solving situations.

Possession of excellent analytical, evaluative, creative and decision making skills

Ability to relate to chief officers, colleagues, staff, elected members and the public.

Ability to tackle issues with sensitivity, discretion and respect for confidentiality.

Approachable and helpful. Self confident and self motivated

Ability to work under pressure while meeting deadlines.

Appreciation, acceptance and commitment to the importance of confidentiality

Ability to adopt a hybrid working pattern in line with Council policy and the needs of the Service

Availability and willingness to work outside normal working hours on occasion to meet the demands of the service.

Secretarial/Clerical experience at senior level

Experience of dealing with Elected Members and members of the public

Knowledge of existing policies and procedures as well as how services operate.

Experience of effectively managing budgets Experience of Internet Research

Awareness of current issues affecting local government

Ability to motivate others and manage them to produce results

Closing date: 14 June 2024

Starting Salary: £

36.25 hours per week