Administrative and editorial assistant, Fiction
2 months ago
Closing date: 24th July 2024
Salary: £27,600
This is a terrific opportunity for someone with excellent administrative skills to broaden their experience in an editorial department and to develop their editorial skills.
HarperFiction is one of the biggest divisions within HarperCollins and contains a range of different teams publishing bestsellers, from Borough Press's How to Kill Your Family to Voyager's Babel, and from General Fiction's Lucy Foley to Crime and Thriller's Jeffrey Deaver, alongside giants such as Jeffrey Archer, Bernard Cornwell, Agatha Christie and JRR Tolkien.
This role will provide administrative support for the divisional MD and editorial support for a Publishing Director on the General Fiction list.
In this role, you will provide a wide range of administrative support for the MD. This will involve support for their management role, including diary management, and regular liaison with other departments. An ability to manage multiple requests for time commitments, good time management and a can-do attitude are essential. For the Publishing Director, you will provide support for their title's publishing processes, author and agent contact.
Responsibilities
AdministrationDiary management for MDLiaison on the MD's behalf with direct reports and other departmentsOrganising and managing meetings with internal/external stakeholdersOrganising travel schedules, expense claims, agent lunchesLiaising with freelancers, raising purchase orders and processing invoicesProviding advance material for other departments e.g. sales, marketing, rightsEditorialCreating Advance Information sheets, monitoring and updating themMonitoring and amending metadata for the Publishing Director's titles; monitoring Amazon to ensure copy and jackets are up to date and feeding correctlyProof-reading jacket copy, catalogue copy, AIsPreparing cover briefs and launch documents for the Publishing Director's titlesSending finished copies to authors/agents and co-ordinating any publication round-upsWith the Publishing Director's support, managing titles from first manuscript through to publicationReviewing copy-edits and proofreads from freelancersChecking and collating proofs, revises, and preparing files for printPreparing prelims and putting books through the production processOrganising and creating back adsE-book editorial checksWorking closely with sales, marketing, production and design to ensure all material is available on critical pathRaising new contracts, managing new contracts through the systemCollating weekly sales data for sharing with authors and agentsArranging author and agent presentations and meetings, and preparing presentation documentsWriting rejection letters and dealing with general enquiriesLogging and monitoring submissions Knowledge, skills and experiencePrevious work experience in an assistant/PA or administrative environmentStrong communication, planning and organisational skills as well as attention to detailExcellent problem-solving, decision-making and prioritisation skillsProficiency with Microsoft Office and other apps and systemsHave a high level of accuracy and attention to detailBe a book lover and enjoy commercial fiction BenefitsHybrid working model (3 days in the office)28 days holiday plus bank holidaysPrivate healthcare cover and life assuranceSummer Hours Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portalRelocation Rent Support Loan Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at WorkUnlimited training on our Learning and Development portalVirtual GP and eyecare vouchersGym membership discountOnsite physiotherapy (London only)Charitable donation matching and 2 volunteering daysWe're a certified Carbon Neutral companyFree e-books and audiobooks, newspaper subscriptions and discounts on booksSubsidised canteen and retail discountsOnsite prayer room If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to with subject heading 'Vacancy Query' plus the job title and we will aim to get back to you within 5 working days.
Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.
Please state in your application that you found this role through Creative Access.
The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit
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