Fluent Arabic Administrator

6 days ago

London, Greater London, United Kingdom Cameron Kennedy Full time

Job Title: Fluent Arabic Administrator

Job Summary: We are seeking a highly skilled and experienced Fluent Arabic Administrator to join our team at Cameron Kennedy. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and clients.

Key Responsibilities:

  • Manage the switchboard in a professional and courteous manner, ensuring all calls are handled efficiently and effectively.
  • Monitor voice recordings and update staff names as required to maintain accurate records.
  • Maintain a new joiner/leaver log to ensure seamless transitions for new staff members.
  • Manage the fixed asset register, processing monthly entries and ensuring accurate records.
  • Maintain the access control system, producing daily and monthly reports to ensure security and compliance.
  • Authorize and send purchase orders, ensuring timely and accurate processing.
  • Order stationery, printing, and other supplies as required, maintaining a well-stocked office environment.
  • Monitor document archiving online databases, ensuring accurate and up-to-date records.
  • Review and authorize Restore Intake Forms input by the mail room, ensuring compliance and accuracy.
  • Send Restore destruction reports to all departments on a yearly basis, maintaining transparency and compliance.
  • Update Peoplesafe with staff contact details and emergency vendor contacts, ensuring accurate and up-to-date records.
  • Maintain the DSE portal and Fire Safety awareness portal, ensuring compliance and accuracy.
  • Support and advise mail room staff as required, providing guidance and expertise.
  • Assist admin and facilities management with new projects, providing administrative support and expertise.
  • Perform any other duties as directed by management, ensuring flexibility and adaptability.

Requirements:

  • A good clear speaking voice, with Arabic language proficiency preferred.
  • Calm, efficient manner, able to cope under pressure and maintain a professional demeanor.
  • Excellent knowledge of Microsoft applications, with experience in switchboard operations and administrative software.
  • At least 3 years of similar experience working in an administration role, with a proven track record of success.
  • Competencies:
    • Good team player, with excellent communication, analytical, and numeracy skills.
    • Capable of taking on new tasks as and when required, with a flexible and adaptable approach.
    • Calm, polite attitude is essential to this position, with a focus on providing exceptional customer service.

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