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Arabic Fluent Office Support Specialist

2 months ago

London, Greater London, United Kingdom Cameron Kennedy Full time

Bilingual Arabic Office Coordinator

Competitive Salary + Benefits + Performance Bonus

Location: London

Role Overview:

In the capacity of Office Coordinator, you will play a pivotal role in facilitating various administrative operations.

Key Duties:

  • Professionally manage the telephone switchboard.
  • Oversee voice recording systems and update personnel information as necessary.
  • Keep track of employee onboarding and offboarding records.
  • Maintain an accurate fixed asset inventory and submit monthly entries.
  • Administer the access control system and generate daily and monthly reports.
  • Authorize and dispatch purchase orders as required.
  • Procure office supplies, printing, and other necessary materials.
  • Supervise the online document archiving system.
  • Review and approve Restore Intake Forms submitted by the mailroom.
  • Distribute the annual Restore destruction report to all relevant departments.
  • Update and maintain the Peoplesafe system for staff and emergency vendor contacts.
  • Oversee the DSE portal management.
  • Ensure compliance with Fire Safety awareness protocols.
  • Provide guidance and support to mailroom personnel as needed.
  • Assist administrative and facilities management teams with various projects.
  • Perform additional tasks as assigned.

Qualifications:

Possess a clear and articulate speaking voice, with a preference for Arabic fluency.

Demonstrate a calm and efficient demeanor, capable of handling pressure effectively.

Exhibit strong proficiency in Microsoft Office applications.

Familiarity with switchboard operations is essential.

Experience:

A minimum of three years of relevant experience in an administrative capacity.

Core Competencies:

A collaborative team player with excellent communication, analytical, and numerical skills.

Ability to adapt to new responsibilities as required.

Maintain a courteous and composed attitude, especially when managing the switchboard.

Skills:

Demonstrate precision and attention to detail in financial reporting.

This role encompasses a diverse range of responsibilities that require focus, creativity, and patience, along with a keen eye for detail.

Ability to effectively manage multiple tasks, issues, and projects while adapting to shifting priorities.