Fluent Arabic Administrator

1 week ago

London, Greater London, United Kingdom Cameron Kennedy Full time
Job Summary

Cameron Kennedy is seeking a highly skilled and experienced Fluent Arabic Administrator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our organization.

Key Responsibilities
  • Manage the switchboard in a professional and courteous manner, ensuring all calls are handled efficiently and effectively.
  • Monitor voice recordings and update staff names as required, maintaining accurate and up-to-date records.
  • Maintain a new joiner/leavers log, ensuring all personnel changes are documented and communicated to relevant parties.
  • Maintain a fixed asset register, processing equation entries on a monthly basis and ensuring accurate records are kept.
  • Maintain the access control system, producing daily and monthly reports as required.
  • Authorize and send purchase orders, ensuring timely and accurate processing.
  • Order stationery, printing, and other supplies as needed, maintaining a well-stocked and organized office environment.
  • Monitor document archiving online databases, ensuring all documents are accurately stored and easily accessible.
  • Review and authorize Restore Intake Forms input by the mail room, ensuring all documents are accurate and complete.
  • Send Restore destruction reports to all departments on a yearly basis, maintaining compliance with company policies.
  • Update Peoplesafe with staff contact details and emergency vendor contacts, ensuring accurate and up-to-date information.
  • Maintain the DSE portal, ensuring all staff members have access to necessary information and resources.
  • Maintain Fire Safety awareness portal, ensuring all staff members are aware of and comply with fire safety protocols.
  • Support and advise mail room staff as needed, providing guidance and assistance to ensure smooth operations.
  • Assist administrative and facilities management with new projects, providing administrative support and coordination.
  • Perform any other duties as directed by management, ensuring a high level of professionalism and attention to detail.
Requirements
  • A good clear speaking voice, with Arabic language proficiency preferred.
  • Calm, efficient manner, able to cope under pressure and maintain a professional demeanor.
  • Excellent knowledge of Microsoft applications, including word processing, spreadsheets, and presentation software.
  • Knowledge of switchboard operations and procedures.
  • At least 3 years of similar experience working in an administration role, with a proven track record of providing exceptional support and service.
  • Competencies:
    • Good team player, with excellent communication, analytical, and numeracy skills.
    • Capable of taking on new tasks as and when required, with a flexible and adaptable approach.
    • Calm, polite attitude is essential to this position, with a focus on providing exceptional customer service.
  • Skills:
    • Accuracy and attention to detail when completing financial reports and other administrative tasks.
    • Ability to efficiently deal with several concurrent tasks/issues/projects, as well as changing priorities and deadlines.

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