Arabic Fluent Office Support Specialist
3 weeks ago
Bilingual Arabic Office Coordinator
Competitive Salary + Benefits + Performance Bonus
Location: London
Role Overview:
In the capacity of Office Coordinator, you will play a pivotal role in facilitating various administrative operations.
Key Duties:
- Professionally manage the telephone switchboard.
- Oversee voice recording systems and update personnel information as necessary.
- Keep track of employee onboarding and offboarding records.
- Maintain an accurate fixed asset inventory and submit monthly entries.
- Administer the access control system and generate daily and monthly reports.
- Authorize and dispatch purchase orders as required.
- Procure office supplies, printing, and other necessary materials.
- Supervise the online document archiving system.
- Review and approve Restore Intake Forms submitted by the mailroom.
- Distribute the annual Restore destruction report to all relevant departments.
- Update and maintain the Peoplesafe system for staff and emergency vendor contacts.
- Oversee the DSE portal management.
- Ensure compliance with Fire Safety awareness protocols.
- Provide guidance and support to mailroom personnel as needed.
- Assist administrative and facilities management teams with various projects.
- Perform additional tasks as assigned.
Qualifications:
Possess a clear and articulate speaking voice, with a preference for Arabic fluency.
Demonstrate a calm and efficient demeanor, capable of handling pressure effectively.
Exhibit strong proficiency in Microsoft Office applications.
Familiarity with switchboard operations is essential.
Experience:
A minimum of three years of relevant experience in an administrative capacity.
Core Competencies:
A collaborative team player with excellent communication, analytical, and numerical skills.
Ability to adapt to new responsibilities as required.
Maintain a courteous and composed attitude, especially when managing the switchboard.
Skills:
Demonstrate precision and attention to detail in financial reporting.
This role encompasses a diverse range of responsibilities that require focus, creativity, and patience, along with a keen eye for detail.
Ability to effectively manage multiple tasks, issues, and projects while adapting to shifting priorities.
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