Administrative Support Specialist
1 week ago
Cameron Kennedy is seeking a highly skilled and experienced Fluent Arabic Administrator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our organization.
Key Responsibilities- Manage the switchboard in a professional and courteous manner, ensuring all calls are handled efficiently and effectively.
- Monitor voice recordings and update staff names as required, maintaining accurate and up-to-date records.
- Maintain a new joiner/leaver log, ensuring all personnel changes are documented and communicated to relevant parties.
- Maintain a fixed asset register, processing monthly entries and ensuring accurate records are kept.
- Maintain the access control system, producing daily and monthly reports as required.
- Authorize and send purchase orders, ensuring timely and accurate processing.
- Order stationery, printing, and other supplies as needed, maintaining a well-stocked and organized office environment.
- Monitor document archiving online database, ensuring all documents are accurately stored and easily accessible.
- Review and authorize Restore Intake Forms input by the mail room, ensuring compliance with company procedures.
- Send Restore destruction reports to all departments on a yearly basis, maintaining accurate records and ensuring compliance.
- Update Peoplesafe with staff contact details and emergency vendor contacts, ensuring accurate and up-to-date information.
- Maintain the DSE portal, ensuring all staff members have access to necessary information and resources.
- Maintain Fire Safety awareness portal, ensuring all staff members are aware of and comply with fire safety procedures.
- Support and advise mail room staff as needed, providing guidance and assistance to ensure smooth operations.
- Assist administrative and facilities management with new projects, providing administrative support and ensuring timely completion.
- Perform any other duties as directed by management, ensuring flexibility and adaptability in a fast-paced environment.
- A good clear speaking voice, with Arabic language proficiency preferred.
- Calm, efficient manner, able to cope under pressure and maintain a professional demeanor.
- Excellent knowledge of Microsoft applications, including word processing, spreadsheets, and presentation software.
- Knowledge of switchboard operations and procedures.
- At least 3 years of similar experience working in an administration role, with a proven track record of providing exceptional support and service.
- Competencies: good team player, good communication, analytical, and numeracy skills, capable of taking on new tasks as required.
- Calm, polite attitude essential for this position, particularly when covering the switchboard.
- Accuracy and attention to detail when completing financial reports, with the ability to efficiently deal with several concurrent tasks/issues/projects and changing priorities.
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