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Administrative Support Specialist

2 months ago

London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time
About the Role

This is an exciting opportunity to join Hays Specialist Recruitment Limited as an Administrative Support Specialist, providing high-quality administrative support to the Senior HR Leader and the Talent and Capabilities Team.

Key Responsibilities
  • Meeting Coordination: Organize and coordinate meetings with internal and external stakeholders, ensuring seamless logistics and arrangements.
  • Minute Taking: Accurately take minutes at formal meetings and circulate them as required, maintaining a high level of attention to detail.
  • Document Development: Develop and maintain templates, documents, and guides in various software packages, ensuring consistency and quality.
  • Mail and Document Management: Manage mail distribution lists, organizational charts, and other documents, ensuring timely and secure distribution.
  • Post and Scanning: Collect and distribute physical post, scanning and emailing colleagues as needed.
  • Process Improvement: Assist in reviewing and improving internal processes, ensuring the most suitable HR functions are carried out by the right roles.
  • Talent and Capabilities Support: Manage the Talent and Capabilities email account, dealing with frontline enquiries and signposting enquirers to relevant policies.
  • Facilitator Support: Provide administrative support to external facilitators, managing reception and escorting arrangements as required.
  • Training Administration: Circulate and collate training evaluation forms, assist with training record management, and reporting.
  • Senior HR Support: Provide administrative support to senior HR colleagues during periods of peak activity, such as annual pay award processing and in-year bonus scheme management.
  • Staff Engagement: Ensure that information on the intranet remains up-to-date and relevant, supporting staff engagement.
  • Stationery and Consumables: Organize stationery and other consumables for HR as required.
  • HR Workspace Support: Report issues with the HR workspace to relevant helpdesks and follow through to resolution.
What You'll Get in Return
  • Hybrid and Flexible Working: Enjoy a dynamic and flexible working environment.
  • Development Opportunities: Access to additional training and development opportunities.
  • Potential Permanent Opportunity: Potential permanent opportunity after 6 months.
  • Competitive Hourly Rate: £18 per hour including holiday pay.
  • Dynamic Team: Join a dynamic and friendly team who will provide you with IT equipment, a handover, and ongoing support.