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Fluent Arabic Administrator

2 months ago

London, Greater London, United Kingdom Cameron Kennedy Full time
Job Title: Fluent Arabic Administrator

About the Role:

Cameron Kennedy is seeking a highly skilled and experienced Fluent Arabic Administrator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our organization.

Key Responsibilities:

  • Manage the switchboard in a professional and courteous manner, ensuring all calls are handled efficiently and effectively.
  • Monitor voice recordings and update staff names as required, maintaining accurate and up-to-date records.
  • Maintain a new joiner/leavers log, ensuring all personnel changes are documented and communicated to relevant parties.
  • Maintain a fixed asset register, processing equation entries on a monthly basis and ensuring accurate records are kept.
  • Maintain the access control system, producing daily and monthly reports as required.
  • Authorise and send purchase orders, ensuring timely and accurate processing.
  • Order stationery, printing, and other supplies as needed, maintaining a well-stocked and organised office environment.
  • Monitor document archiving online database, ensuring all documents are accurately stored and easily accessible.
  • Review and authorise Restore Intake Forms input by the mail room, ensuring compliance with company procedures.
  • Send Restore destruction reports to all departments on a yearly basis, maintaining accurate records and ensuring compliance.
  • Update Peoplesafe (staff contact details and emergency vendor contacts), ensuring all information is up-to-date and accurate.
  • Maintain DSE portal and Fire Safety awareness portal, ensuring all staff are aware of and comply with company policies.
  • Support and advise mail room staff as needed, providing guidance and assistance to ensure smooth operations.
  • Assist admin and facilities management with new projects, providing administrative support and ensuring timely completion.
  • Perform any other duties as directed by management, ensuring a high level of professionalism and attention to detail.

Requirements:

  • A good clear speaking voice, with Arabic language skills preferred.
  • Calm, efficient manner, able to cope under pressure and maintain a high level of professionalism.
  • Excellent knowledge of Microsoft applications, with the ability to learn new systems and software quickly.
  • Knowledge of switchboard operations, with the ability to manage and maintain accurate records.

Experience:

  • At least 3 years of similar experience working in an administration role, with a proven track record of providing exceptional support and service.

Competencies:

  • A good team player, with excellent communication, analytical, and numeracy skills.
  • Capable of taking on new tasks and responsibilities as required, with a calm and polite attitude.

Skills:

  • Accuracy and attention to detail when completing financial reports and maintaining accurate records.
  • Ability to efficiently deal with several concurrent tasks, issues, and projects, as well as changing priorities.