Fluent Arabic Administrator

7 days ago

London, Greater London, United Kingdom Cameron Kennedy Full time

Job Title: Fluent Arabic Administrator - Receptionist

Job Summary:

Cameron Kennedy is seeking a highly skilled and experienced Fluent Arabic Administrator - Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.

Key Responsibilities:

  • Manage the switchboard in a professional and courteous manner, handling incoming and outgoing calls with efficiency and accuracy.
  • Monitor voice recordings and update staff names as required, ensuring that our records are up-to-date and accurate.
  • Maintain a new joiner/leaver log, documenting all changes to our staff roster.
  • Manage our fixed asset register, processing monthly entries and ensuring that all assets are properly accounted for.
  • Administer our access control system, producing daily and monthly reports as required.
  • Authorize and send purchase orders, ensuring that all transactions are processed in a timely and efficient manner.
  • Order stationery, printing, and other supplies as needed, maintaining a well-stocked office environment.
  • Monitor our document archiving online database, ensuring that all documents are properly stored and easily accessible.
  • Review and authorize Restore Intake Forms input by the mail room, ensuring that all documents are accurate and complete.
  • Send Restore destruction reports to all departments on a yearly basis, maintaining compliance with our document retention policies.
  • Update Peoplesafe with staff contact details and emergency vendor contacts, ensuring that our emergency response plans are up-to-date.
  • Maintain our DSE portal, ensuring that all employees have access to the necessary resources and information.
  • Maintain our Fire Safety awareness portal, ensuring that all employees are aware of our fire safety procedures and protocols.
  • Provide support and advice to mail room staff as needed, ensuring that our mail room operations run smoothly and efficiently.
  • Assist administrative and facilities management with new projects, providing administrative support as required.
  • Perform any other duties as directed by management, ensuring that our office runs smoothly and efficiently.

Requirements:

  • A good clear speaking voice, with Arabic language skills preferred.
  • A calm and efficient manner, with the ability to cope under pressure.
  • Excellent knowledge of Microsoft applications, including Word, Excel, and Outlook.
  • Knowledge of switchboard operations, with experience in managing a switchboard in a professional and courteous manner.
  • At least 3 years of experience in an administrative role, with a proven track record of providing exceptional support to employees.
  • Competencies:
    • A good team player, with good communication, analytical, and numeracy skills.
    • Capable of taking on new tasks as and when required, with a flexible and adaptable approach.
    • Calm and polite attitude, with the ability to maintain a professional demeanor in all interactions.

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