Medical Secretary
4 weeks ago
An exciting opportunity has arisen to work part-time as a Principal Medical Secretary in the Urology Department at Dartford and Gravesham NHS Trust. You will be part of a job-share within a well-established and experienced team of Principal Medical Secretaries who are welcoming and supportive.
Main DutiesThe role involves providing a comprehensive PA role to Consultants and members of their teams, including organizing and maintaining Consultant Diaries, coordinating appointments, meetings, procedures, and investigations. You will work closely with your job-share partner to ensure seamless annual leave cover and inform others of arrangements as necessary.
You will be responsible for accurate checking and typing of clinic letters from audio dictation and general correspondence, ensuring clinics are processed and letters filed in a timely manner. You will also prioritize and deal with incoming correspondence, arrange cancellations or reductions of clinics, and ensure investigations and appointments are arranged as per medical staff instruction.
You will provide assistance with presentation materials for Departmental audits, work closely with other Medical Secretaries and colleagues to ensure continuation of work, and make internal appointments with other Medical teams or Units. You will also check that patients have been added to the appropriate waiting lists, check all investigations, and bring abnormal results to the attention of the Consultant or their team.
About UsDartford and Gravesham NHS Trust is committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve and aim to create an inclusive culture where everyone can reach their full potential. We welcome applications from people of diverse backgrounds, perspectives, and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work.
We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organization model of change to enhance our services and ensure excellence in patient care. We strongly encourage all our staff to be vaccinated against COVID-19 and annually against Flu to protect the health and safety of our staff and patients.
Person SpecificationEducation and Training
- GCSE Standard of general education
- RSA 3 or equivalent
- Audio typing qualification
Knowledge and Skills
- Excellent standard of literacy and numeracy
- Knowledge of full range of secretarial procedures and skills
- Excellent Computer Skills
- Ability to organize and prioritize workload
- Ability to cope under pressure
- Excellent verbal and written communication skills
Experience
- Intermediate medical terminology
- Audio Typing Experience
Personal Attributes
- Flexible attitude to work
- Good interpersonal skills
- Ability to work on own initiative
- Team working
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