Diabetes Clerical/Secretarial Support

3 months ago

Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

Job summary

An opportunity has arisen in the Adult Medicine (MCEC) Directorate of Darent Valley Hospital for a part time Medical Secretary/clerical assistant in the diabetes centre for a 10 month secondment.

The post holder will be expected to ensure a comprehensive effective administrative and secretarial service to all consultants, specialist nurses, medical staff and their team within the clinical unit to allow the smooth and efficient performance of the service. You will be expected to liaise with the multi-disciplinary team, internal departments and external agencies to ensure continuity in achieving excellence in patient care.

Excellent interpersonal and communication skills are essential as the post holder will be expected to be able to communicate effectively and sensitively with a wide range of people including clients, colleagues, sub-contractors and external agencies. The ability to organise meetings, and diary management are essential to this post. Excellent IT skills and previous experience in an office setting are essential.

If you have the above experience along with excellent communication and interpersonal skills, confidence in working autonomously and can uphold our Trust values we want you.

Main duties of the job

We are looking for an enthusiastic, experienced individual to join the diabetes team to provide secretarial/clerical support.

You will need to work efficiently, effectively and proactively as part of the administrative team. Excellent administration/computer skills are essential as is a good working knowledge of all Microsoft packages. The role includes the use of the trust bespoke dictation system as audio typing of letters will form part of this role.

Good communication skills are required as you will be acting as a point of contact for enquiries from patients, carers, health care professionals, administration staff and external agencies

For an informal discussion please contact Louise Hamilton

About us

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities.

If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. Due to the government regulations for mandatory vaccinations for COVID-19 for NHS employees, it has been necessary to take significant steps to protect the health and safety of our staff and our patients. In order to comply with our duty of care, we require all of our staff to be fully vaccinated against COVID-19. Your vaccination status will be a condition of your employment and evidence of vaccination will be obtained during the recruitment process, unless you are medically exempt.

Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.

Job description

Job responsibilities

General responsibilities

Clinical Responsibilities

Managerial responsibilities

Professional responsibilities

Education and development responsibilities

In addition to the responsibilities outlined above, please see the detailed job description and person specification for further information.

Person Specification

EDUCATION AND TRAINING

Essential

English Language GSCE (or equivalent) and general education to GCSE level Knowledge of Microsoft Word,Excel and PPT

Desirable

Knowledge and experience of Diabeta 3

KNOWLEDGE

Essential

Knowledge of computer software system Understanding of medical terminology and secretarial procedures

EXPERIENCE

Essential

Previous clerical/secretaries experience Experience of using all Microsoft office packages power point, excel etc Good word processing and computer skills Good presentation of work/typing - excellent keyboard skills Accurate spelling Good communication skills Good organisational skills

Desirable

Previous NHS experience PAS trained Able to undertake case note tracking

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