Medical Secretary/ Administrative Assistant

1 month ago

Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

Job Summary

An exciting opportunity has arisen for a part-time Medical Secretary/ Administrative Assistant to join the Adult Medicine Directorate of Darent Valley Hospital. The successful candidate will provide comprehensive administrative and secretarial support to the diabetes centre team, ensuring the smooth and efficient performance of the service.

The post holder will be expected to liaise with the multi-disciplinary team, internal departments, and external agencies to ensure continuity in achieving excellence in patient care. Excellent interpersonal and communication skills are essential for this role, as the post holder will be required to communicate effectively and sensitively with a wide range of people, including clients, colleagues, sub-contractors, and external agencies.

The ideal candidate will have excellent IT skills and previous experience in an office setting. They will be confident in working autonomously and be able to uphold the Trust's values.

Main Duties of the Job

The successful candidate will be responsible for providing secretarial/clerical support to the diabetes team. This will include working efficiently, effectively, and proactively as part of the administrative team. Excellent administration/computer skills are essential, as is a good working knowledge of all Microsoft packages. The role includes the use of the Trust's bespoke dictation system, as audio typing of letters will form part of this role.

Good communication skills are required, as the post holder will be acting as a point of contact for enquiries from patients, carers, healthcare professionals, administration staff, and external agencies.

About Us

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender, or gender identity, disability, or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere.

We welcome applications from people of diverse backgrounds, perspectives, and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints, and ideas that help us overcome challenges and embrace new possibilities.

Job Responsibilities

The successful candidate will be responsible for the following:

  • Providing administrative support to the diabetes team
  • Liaising with the multi-disciplinary team, internal departments, and external agencies
  • Communicating effectively and sensitively with a wide range of people
  • Working efficiently, effectively, and proactively as part of the administrative team
  • Using the Trust's bespoke dictation system

Person Specification

The ideal candidate will have the following skills and experience:

  • English Language GCSE (or equivalent) and general education to GCSE level
  • Knowledge of Microsoft Word, Excel, and PPT
  • Previous clerical/secretaries experience
  • Experience of using all Microsoft office packages, including PowerPoint, Excel, etc.
  • Good word processing and computer skills
  • Good presentation of work/typing - excellent keyboard skills
  • Accurate spelling
  • Good communication skills
  • Good organisational skills

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