Executive Secretary

2 months ago

Dartford, United Kingdom Laing O'Rourke Full time

Are you confident and able to encourage collaborative working? Do you prioritise your workload to meet tight deadlines? At Laing O'Rourke we are recruiting an Executive Secretary who ensures every task is undertaken with great care and attention to detail. An Executive Secretary who can be adaptable in order to meet the demands of the role.

The Opportunity:

To provide strong secretarial support to Head of Resourcing and D&I and Head of Human Innovation and Performance with a strong requirement to support with complex diary management, travel and hotel bookings and coordinating internal and external meetings.

What will the role look like?

  • Provide efficient support in managing complex diary management and diary changes effectively.
  • Proficient support in the coordination of travel, accommodation and itineraries.
  • Provide exceptional, efficient, and effective secretarial support and co-ordinate day to day activities with their teams and key stakeholders.
  • Provide strong administrative and secretarial skills and support with ad-hoc administrative duties.
  • Support in preparation of documentation, presentations and reports.
  • Communicate professionally with external key stakeholders and liaise effective with internal teams in all areas of our business, building strong collaborative relationships and a wide network of support.
  • Manage sensitive and confidential data appropriately.
  • Arrange and prepare for meetings/telephone and video conferences.
  • Professional but strong gate keeping to protect Leaders time and delegating where appropriate and right to do so.
  • Able to take, record and deliver accurate messages.
  • Collaboratively support the wider people function (HR)

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