Medical Secretary

4 weeks ago

Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

About the Role

We are seeking an experienced Medical Secretary to join our team at the Urology Department of Dartford and Gravesham NHS Trust. As a Principal Medical Secretary, you will play a vital role in supporting our Consultants and their teams in providing high-quality patient care.

Main Responsibilities

  • Provide a comprehensive PA role to the Consultants and members of their teams, including organising and maintaining Consultant Diaries, co-ordinating all appointments, meetings, procedures, investigations, etc.
  • Accurate checking and typing of clinic letters from audio dictation and general correspondence.
  • Typing of clinics is to be within a specified timeframe, ensuring clinics are processed and letters filed in an acceptable timeframe.
  • Understanding of procedures, investigations, and terminology used within the Department.
  • Prioritise and deal with incoming correspondence as appropriate.
  • Arrange cancellation/reduction of clinics in accordance with the Consultants' commitments/requests.
  • Ensure investigations and appointments are arranged as per medical staff instruction in a timely and meticulous manner, including liaising with all relevant professional staff/departments and families as required.
  • Answer and deal with as appropriate telephone enquiries both internally and externally to patients, their families, and health professionals in a confident, courteous, and professional way, providing non-clinical information and ensuring any messages are communicated promptly and accurately, acting as a first line of reference for problems.
  • Updating and maintaining appropriate electronic or paper records to ensure that each set of medical notes are organised correctly and that results and correspondence are filed accurately once seen by the consultant/member of medical team.
  • Ensure all clinic letters are accurately typed, prepared, and arranged for Clinics prior to the Patient being seen.
  • Typing of reports as and when required for presentations. Provide assistance with presentation materials for Departmental audits alongside Consultant and Medical Team.
  • Assist and work closely with other Medical Secretaries and colleagues to ensure continuation of work, forming a team approach.
  • Making of internal appointments with other Medical teams/Units and external agencies. Ensure diaries are up-to-date and correct.
  • Booking transport for patients if required.
  • Check that patients have been added to the appropriate waiting lists.
  • Check all investigations, bringing abnormal results to the attention of the Consultant or his/her team.
  • To offer flexible support to each member of the team during the hours allocated outside of your consultant responsibilities.
  • To liaise with Medical Records, the Appointments Office, and Outpatient department to ensure the smooth running of clinics for the consultant, as well as ensuring any referrals received in the department are sent to the Appointment Office or dealt with appropriately.
  • Ensure investigations, results are obtained and available for clinic.
  • Jointly manage the Advice and Guidance system for the Urology service, ensuring responses are given within set timeframes.
  • Jointly monitor and respond to the generic email account, ensuring that responses are given in a timely manner.
  • Distribute and collate Incoming and outgoing post.

Person Specification

  • GCSE Standard of general education.
  • RSA 3 or equivalent.
  • Audio typing qualification.
  • Medical terminology qualification (AMSPAR) desirable.
  • Excellent standard of literacy and numeracy.
  • Knowledge of full range of secretarial procedures and skills.
  • Excellent Computer Skills.
  • Ability to organise and prioritise workload.
  • Ability to cope under pressure.
  • Excellent verbal and written communication skills.
  • Intermediate medical terminology.
  • Audio Typing Experience.
  • Previous Urology Secretarial Experience desirable.
  • Previous experience in NHS computer packages desirable.
  • Previous NHS Experience desirable.
  • Flexible attitude to work.
  • Good interpersonal skills.
  • Ability to work on own initiative.
  • Team working.

About Us

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives, and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints, and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.

We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organisation model of change to enhance our services and ensure excellence in patient care.

If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.

  • Medical Secretary/Clerical Assistant

    1 month ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job SummaryAn exciting opportunity has arisen for a part-time Medical Secretary/Clerical Assistant to join the Adult Medicine Directorate of Darent Valley Hospital for a 10-month secondment.About the RoleThe successful candidate will provide comprehensive administrative and secretarial support to consultants, specialist nurses, and medical staff within the...

  • Medical Secretary

    4 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    About the RoleWe are seeking an experienced Medical Secretary to join our Urology Department on a part-time basis. As a key member of our team, you will provide administrative support to our Consultants and medical staff, ensuring the smooth running of clinics and operations.Key ResponsibilitiesProvide a comprehensive PA role to the Consultants and members...

  • Medical Secretary/ Administrative Assistant

    4 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job SummaryAn exciting opportunity has arisen for a part-time Medical Secretary/ Administrative Assistant to join the Adult Medicine Directorate of Darent Valley Hospital. The successful candidate will provide comprehensive administrative and secretarial support to the diabetes centre team, ensuring the smooth and efficient performance of the service.The...

  • Medical Secretary/Clerical Assistant for Diabetes Centre

    4 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job SummaryAn exciting opportunity has arisen for a part-time Medical Secretary/Clerical Assistant to join our team in the Diabetes Centre at Darent Valley Hospital. This 10-month secondment will provide a comprehensive and effective administrative and secretarial service to all consultants, specialist nurses, and medical staff within the clinical unit.The...

  • Urology Department Medical Secretary

    4 days ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job OverviewAn exciting opportunity has arisen to work part-time as a highly skilled medical secretary in the Urology Department. You will be part of a job-share within a dynamic team, working closely with experienced professionals to support consultants and clinical staff.About UsDartford and Gravesham NHS Trust is committed to being an inclusive and...

  • Medical Administrator

    2 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    About the RoleWe are seeking a skilled and experienced Medical Secretary to join our team at Dartford and Gravesham NHS Trust. As a Medical Secretary, you will play a vital role in supporting our consultants and teams in the Urology Department.Key ResponsibilitiesTo provide administrative support to the consultants and medical teams, including organising and...

  • Urology Department Secretary

    4 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    About the RoleWe are seeking an experienced and skilled Medical Secretary to join our Urology Department team. As a Medical Secretary, you will provide administrative support to our Consultants and medical staff, ensuring the smooth running of clinics and the delivery of high-quality patient care.Key ResponsibilitiesProvide a comprehensive PA role to the...

  • Urology Department Secretary

    4 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    About the RoleWe are seeking an experienced and skilled Medical Secretary to join our Urology Department team. As a Principal Medical Secretary, you will be responsible for providing administrative support to our Consultants and their teams, ensuring the smooth running of clinics and maintaining accurate records.Key ResponsibilitiesProvide a comprehensive PA...

  • Medical Secretary/Office Administrator

    2 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    Skillful Administrative Support RequiredWe are seeking a highly skilled and experienced administrative assistant to join our team at Darent Valley Hospital. As a key member of the Adult Medicine (MCEC) Directorate, you will provide comprehensive administrative support to consultants, specialist nurses, and medical staff in the diabetes...

  • Administrative Support for Diabetes Centre

    3 weeks ago

    Dartford, Kent, United Kingdom Dartford and Gravesham NHS Trust Full time

    Sought for a part-time Medical Secretary/Clerical Assistant position in the Diabetes Centre for a 10-month secondment, providing administrative support to consultants, specialist nurses, medical staff, and their teams within the clinical unit.The role involves ensuring a comprehensive and effective administrative and secretarial service, liaising with the...

  • Medical Secretary

    6 months ago

    Dartford, United Kingdom SHR Full time

    **Job Title**:Medical Secretary **Company**:SHR Group UK **Days**: Monday - Friday (happy to accept 2-5 days a week) **Hours**: Flexible, but preferred 09:00 - 17:00 or similar **Computer System**: EMIS Web **Contract Length**: 2-3 weeks potentially longer **Location**:Dartford DA1 **Rate**: Negotiable We are currently seeking a dedicated Medical...

  • Principal Medical Secretary

    3 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job summary An exciting opportunity has arisen to work part time, as a Principal Medical Secretary, part of a job-share within the Urology Department. You will be working with an established, experienced team of Principal Medical Secretaries who are very welcoming and supportive. The team work closely together to support the Consultants, Registrars...

  • Medical Education Administrator

    5 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    Working as part of the Medical Education Department, the Medical Education Administrator will be the point of contact within the Department for visitors including Medical Students and Permanent and Non-Permanent Medical Staff. Providing a courteous and efficient service to all internal and external colleagues and visitors. Respecting the confidential and...

  • Maxillofacial Support Secretary

    5 months ago

    Dartford, United Kingdom Queen Victoria Hospital NHS Foundation Trust Full time

    We are currently looking for a self motivated, independent and resourceful Support Secretary to work in the Oral and Maxillofacial Surgery Department at Darent Valley Hospital. This is an interesting and varied post providing comprehensive support to the department. The role will involve working flexibly to provide and receive confidential and sensitive...

  • Medical Secretary at Darent Valley Hospital

    5 months ago

    Dartford, United Kingdom Queen Victoria Hospital NHS Foundation Trust Full time

    We are seeking a keen and enthusiastic individual to provide strong secretarial, organisational and administrative support within our Maxillofacial Department based at Darent Valley Hospital. **Previous applicants need not apply** To provide full secretarial and administrative support to the Maxillofacial Department based at Darent Valley Hospital. To...

  • Medical Education Adminstrator

    7 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    To be a key member of the Medical Education Team providing administrative and secretarial support, including minute taking, to the Medical Education Officers. To provide a professional and friendly reception service, welcoming and guiding visitors, ensuring enquiries are dealt with efficiently and disseminating messages as appropriate. To assist in the...

  • Diabetes Clerical/Secretarial Support

    3 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job summary An opportunity has arisen in the Adult Medicine (MCEC) Directorate of Darent Valley Hospital for a part time Medical Secretary/clerical assistant in the diabetes centre for a 10 month secondment. The post holder will be expected to ensure a comprehensive effective administrative and secretarial service to all consultants, specialist...

  • Trust Grade Registrar in Haematology

    5 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    The post holder will be required to undertake outpatient clinics, which will be in general and malignant haematology. Procedure session will include doing bone marrow aspirates and trephine biopsies and removal of Hickman lines. Laboratory work will be supervised by Consultant Haematologists and will include morphology reporting of blood films and aspirates...

  • Secretary Team Leader and Operational Administrator

    6 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    **Clinical responsibilities**: The postholder has no clinical responsibilities however they will be required to work closely with the Consultants and their Teams to ensure continued patient care. Accurate typing and filing of clinic letters and general correspondence within a specified time frame. Ensure copies of relevant correspondence are sent to patients...

  • Mental Health Act Hearings Co-ordinator

    6 months ago

    Dartford, United Kingdom Kent and Medway NHS and Social Care Partnership Trust Full time

    Mental Health Act Hearings Co-ordinator - Band 3 The Mental Health Act Administration team are looking for a dynamic organised person to join the team to be responsible for co-ordinating all Mental Health Act Associate Hospital Managers reviews for patients detained under the Mental Health Act. Whilst Mental Health Act knowledge is not essential some...

  • Receptionist / Administrator

    3 hours ago

    Dartford, United Kingdom Lowfield Medical Centre Full time

    Job summary To provide assistance to GPs and practice staff and to provide a point of contact for patients and act as a focal pointof communication between patients, GPs and other medical staff. Main duties of the job 1. Reception Duties 2. Using the appointment system 3. Repeat Prescriptions 4. Preparation of consultation...

  • Receptionist and Administration Assistant

    5 months ago

    Dartford, United Kingdom Reactive Zero Two Limited Full time

    **Receptionist and Admin Support Job Description** We are Reactive Zero Two and we provide repair and project services to some of the UK’s leading retail, hospitality and logistic businesses. With a breadth of services in house utilising our own tradesmen, resources and plant, we are able to help our customers out whatever their maintenance, emergency or...

  • Receptionist and Administration Assistant

    5 months ago

    Dartford, United Kingdom Reactive Zero Two Limited Full time

    **Receptionist and Admin Support Job Description** We are Reactive Zero Two and we provide repair and project services to some of the UK’s leading retail, hospitality and logistic businesses. With a breadth of services in house utilising our own tradesmen, resources and plant, we are able to help our customers out whatever their maintenance, emergency or...

  • Business Administration Apprentice

    6 months ago

    Dartford, United Kingdom Crayford Town Surgery Full time

    **Crayford Town Surgery** In the summer of 2014, the ground floor of the Crayford Town Hall was transformed into Crayford Town Surgery. It currently has a practice list of 10,500 patients living in the surrounding catchment area. The surgery consists of 24 Clinical and Non clinical staff and houses a team of specialist multi professionals. Crayford Town...

  • Paediatric Dietitian

    3 months ago

    Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

    Job summary An exciting opportunity has arisen to join our Paediatric Dietetic Team. The role will primarily involve acute dietetic care to the Children's ward at Darent Valley Hospital (DVH) and outpatient clinics at both DVH and Queen Mary's Hospital covering a variety of clinical conditions, for example weight management, faltering growth, allergy,...