Administrative Support Coordinator for Office Operations

4 days ago


Guildford, Surrey, United Kingdom THE CHARALLE GROUP Full time

Top 200 Law Firm in Guildford is seeking a skilled Facilities Assistant to provide administrative support to the Facilities and Business Operations Manager.

Key Responsibilities:
  • Provide front of house reception service, including greeting visitors and operating the switchboard
  • Manage meeting room bookings, ensure IT equipment and refreshments are provided as required
  • Process and distribute mail, including DX services
  • Handle legal documents, including photocopying, filing, and scanning
  • Data entry, database management, and assisting with archiving
  • Order office supplies, couriers, and taxis
  • Manual handling and small repairs
  • Handle cheques, petty cash, and reconciliations

The ideal candidate will have experience as an office junior, customer service, or administration, with strong knowledge of Microsoft Office applications.

We are looking for someone who can demonstrate excellent time management skills, ability to multi-task and prioritise work, strong attention to detail, and problem-solving skills.

A strong written and verbal communication skillset is also essential. In addition, candidates must have at least 5 GCSEs grade A-C or equivalent.

What We Offer:
  • Salary: £19,000 - £21,000 per annum
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development

Please note that salary may vary based on location and individual qualifications.



  • Guildford, Surrey, United Kingdom Office Angels Full time

    Role Summary:  Office Angels is seeking a Financial Operations Coordinator to support the day-to-day operations of tax compliance services in Central Guildford. The successful candidate will provide administrative support, handle finance administration responsibilities, and manage online accounts with tax authorities. They will also prepare standard HMRC...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Business Support CoordinatorWe are seeking a highly organized and customer-focused professional to join our team as a Business Support Coordinator. This exciting opportunity will see you working in a fast-paced environment, providing administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...


  • Guildford, Surrey, United Kingdom 2i Recruit Ltd Full time

    An exciting opportunity has arisen for an Administration Services Coordinator to join 2i Recruit Ltd, a renowned organisation known for its welcoming and structured work environment.As an Administration Services Coordinator, you will provide support to the team, ensuring that all tasks are dealt with in a timely, accurate and efficient manner.The ideal...

  • Office Coordinator

    2 months ago


    Guildford, Surrey, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Guildford, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...


  • Guildford, Surrey, United Kingdom Clyde & Co Full time

    Job SummaryThe Administrative Coordinator will provide support to the team in the Guildford office, ensuring the smooth operation of administrative tasks and processes. The role involves liaising with internal teams, managing files, and maintaining accurate records.


  • Guildford, Surrey, United Kingdom Office Angels Full time

    We are looking for a skilled Financial Support Specialist to join our team at Office Angels in Surrey.The ideal candidate will have a strong background in accounts and be able to provide administrative support to our legal practice.Responsibilities:Process payments and reconcile client bank accounts.Provide assistance to fee earners with client ledger...


  • Guildford, Surrey, United Kingdom Guildford Borough Council Full time

    We are seeking an Administrative Support Officer to join our team. This is a fantastic opportunity for someone who is looking to start or continue their career in HR and administration.About the RoleThis is a full-time, fixed-term position until 31/12/2024. As an Administrative Support Officer, you will be responsible for providing administrative support to...


  • Guildford, Surrey, United Kingdom THE CHARALLE GROUP Full time

    Facilities Management RoleThe Charalle Group is seeking an experienced Facilities Management Assistant to join their team in Guildford. In this role, you will provide administrative support to the Facilities and Business Operations Manager and be responsible for the day-to-day operations of the office.Key Responsibilities:Provide an effective administrative...


  • Guildford, Surrey, United Kingdom Activate Learning Full time

    About the Role:Activate Learning is seeking a highly organised and detail-focused Faculty Coordinator to support the day-to-day operations of our faculties in Guildford.As a Faculty Coordinator, you will work closely with Faculty Managers to provide administrative support for key events in the academic planning cycle, including arranging meetings, agenda...


  • Guildford, Surrey, United Kingdom Page Personnel Sales Full time

    Join Page Personnel Sales in Guildford and take on a new Operations Coordinator role. This exciting opportunity involves working with a successful business, coordinating deliveries and engineering services, and liaising with suppliers. Key responsibilities include:Client liaison and coordination of deliveries and engineering servicesAssist with management...


  • Guildford, Surrey, United Kingdom LAW CHOICE RECRUITMENT Full time

    Job DescriptionThis is an opportunity to join a 'Top 30' law firm with offices around the world who are known for their excellent staff training and career development.The role involves working as an Administrative Assistant, performing a range of administrative and file management tasks.Key Responsibilities:Providing administrative support to the lawyers...


  • Guildford, Surrey, United Kingdom Get Staffed Online Recruitment Full time

    Operations Assistant - Full TimeOur client is a family-run HR outsourcing consultancy based in Guildford, offering tailored HR support to small and medium businesses. They provide flexible, people-focused HR solutions to a wide and varied client base.About the Role:As an Operations Assistant, you'll be the heartbeat of their office operations, ensuring a...


  • Guildford, Surrey, United Kingdom Copperfield Recruitment Ltd Full time

        Administrator Role    Copperfield Recruitment Ltd is seeking an organized and detail-oriented Administrator to join our team.    Key ResponsibilitiesProvide Administrative SupportAnswer phone calls and deal with queries where possible, and/or take accurate messagesFile AdministrationBe responsible for general office housekeepingHoliday...


  • Guildford, Surrey, United Kingdom THE CHARALLE GROUP Full time

    Facilities CoordinatorAdministrative Support SpecialistOffice Operations AssistantTHE CHARALLE GROUP is seeking a highly organized and detail-oriented Facilities Coordinator to provide administrative support to the Facilities and Business Operations Manager. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to...


  • Guildford, Surrey, United Kingdom BDO LLP Full time

    About Us: BDO LLP is a respected firm in the UK, operating from multiple locations and part of a global network of professionals. Our clients are high-growth businesses that drive the economy.Role Summary: As an Administrative Support Specialist, you will be responsible for planning and organizing projects, ensuring seamless operations, and providing...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    We are seeking a skilled and proactive Private Client PA to join our team at Office Angels. As a Private Client PA, you will provide invaluable support to fee earners and the Deputy Head, ensuring the smooth operation of their work.Your key responsibilities will include:Preparing correspondence and documentsAdministering filing, including daily filing and...


  • Guildford, Surrey, United Kingdom Azets Full time

    We are seeking an experienced Administration Assistant to join our team at Azets. As a key member of our office support team, you will be responsible for providing exceptional customer service to our clients and colleagues.Key Responsibilities:Providing a professional and courteous point of contact for office matters, addressing enquiries promptly and...


  • Guildford, Surrey, United Kingdom Activate Learning Full time

    About the Role:We are seeking a highly organised and administrative-skilled Faculty Coordinator to join our team in Guildford and support our Faculty Managers with the day-to-day running of our faculties.Your focus will be on providing effective administrative support for key events in the academic planning cycle, including arranging meetings, agenda...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Business Support Administrator RoleWe are seeking a highly organized and customer-focused professional to join our team as a Business Support Administrator. This exciting opportunity is based in Guildford and offers a chance to work with a leading property consultancy.Key Responsibilities:Provide administrative support to the Office Head and wider office...

  • Office Manager

    3 weeks ago


    Guildford, Surrey, United Kingdom Furniture Village Full time

    We are seeking an Office Manager to join our team at {company}. The successful candidate will be responsible for managing the day-to-day operations of the office, including supervising staff, handling administrative tasks, and maintaining a organized and efficient work environment.Key responsibilities include:Supervising and coordinating the work of office...