Administrative Support Specialist
3 weeks ago
Position: Administrative Support Specialist
Location: Shared Services Partnership
Salary: Scale 4, Competitive Annual Salary
Hours: Full-time, 37 hours per week
Contract Type: Permanent
Role SummaryAre you seeking a rewarding opportunity to contribute to a dynamic team?
The Shared Services Partnership is in search of an Administrative Support Specialist to enhance the efficiency of our vital operations. This role is essential in assisting our team to fulfill our mission of providing excellent service and support.
Key ResponsibilitiesThe selected candidate will be responsible for a variety of administrative tasks to support the Senior Leadership Team within the organization.
Primary Duties include:
1. Serving as the primary contact for the Senior Leadership Team, managing electronic calendars, and coordinating meetings and events.
2. Documenting and producing summaries of key decisions, actions, and risks during meetings, ensuring accurate records are maintained.
3. Collaborating with internal and external stakeholders to facilitate communication and coordination.
4. Developing and maintaining various electronic records and databases relevant to the team's operations.
5. Overseeing the management of emails and correspondence for Senior Leaders, particularly during periods of absence.
6. Compiling information and preparing files necessary for responding to inquiries.
QualificationsApplicants should possess a minimum of QCF Level qualifications, including English and Mathematics, or equivalent work experience.
Proficiency in Typing/Word Processing is required.
Experience RequiredCandidates should have substantial administrative experience in a professional environment, with demonstrated skills in document preparation and layout.
Familiarity with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams, is essential.
Desired Skills and AttributesWe value individuals who are:
- Emotionally Aware
- Proactive and Responsible
- Collaborative Team Players
- Critical Thinkers
- Innovative and Open-Minded
We encourage candidates from diverse backgrounds to apply, as we strive to build a workforce that reflects the communities we serve.
The Shared Services Partnership is committed to promoting equality and providing flexible working arrangements to support a healthy work-life balance.
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