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Administrative Support Specialist

2 months ago

Fareham, Hampshire, United Kingdom Shared Services Partnership Full time
Job Overview

Position: Administrative Support Specialist

Location: Shared Services Partnership

Salary: Scale 4, £24,921.00 - £27,351.00 per annum

Hours: Full-time, 37 hours per week

Contract Type: Permanent

Role Summary

Are you ready to take on a rewarding challenge? Our team is expanding

The Intelligence Division is seeking an Administrative Support Specialist to assist their dynamic and essential team. This role is vital in supporting the Shared Services Partnership in its mission to enhance safety for individuals and communities.

Key Responsibilities

The successful applicant will deliver a variety of support services to the Senior Leadership Team within the Intelligence Division.

Core Duties include, but are not limited to:

  1. Serve as the primary contact for the Senior Leadership Team, managing electronic calendars, scheduling meetings, and organizing conferences.
  2. Document and summarize key decisions, actions, and risks from relevant meetings, producing detailed minutes only when required.
  3. Coordinate and engage with both internal and external stakeholders.
  4. Create and maintain various computerized records and indices pertinent to roles and commands.
  5. Oversee and manage the email and mailboxes of Senior Leaders during periods of absence.
  6. Gather information and maintain files necessary for responding to inquiries.
Qualifications Required

Applicants should possess educational qualifications equivalent to QCF Level passes, including English and Mathematics, or relevant work experience.

Proficiency in Typing/Word Processing (RSA II) is essential.

Experience Needed

Significant administrative or secretarial experience in a professional environment is required.

Proven expertise in typing and document formatting is necessary, along with a strong command of Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.

Desired Competencies and Attributes

We value individuals who are:

  • Emotionally aware
  • Proactive and responsible
  • Collaborative team players
  • Critical thinkers
  • Innovative and open-minded
Additional Information

The Shared Services Partnership is committed to fostering an inclusive workforce that reflects the diverse communities we serve. We encourage applications from all backgrounds and are dedicated to promoting equality and diversity within our organization.

We support flexible working arrangements to help our employees achieve a healthy work-life balance while meeting operational needs.

We are also committed to accommodating reasonable adjustments throughout the recruitment process to ensure equal opportunities for all candidates.