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Administrative Support Specialist

2 months ago

Fareham, Hampshire, United Kingdom Hampshire and Isle of Wight Constabulary Full time

Job Overview

Position: Administrative Support Specialist

Location: Hampshire and Isle of Wight Constabulary

Salary: Scale 4, £24,921.00 - £27,351.00 per annum

Working Hours: Full-time, 37 hours per week

Employment Type: Permanent

Application Deadline: Please refer to the official announcement for details.

Position Summary

We are seeking a dedicated Administrative Support Specialist to join our Intelligence Department. This role is vital in ensuring the effective operation of our teams, which play a crucial role in enhancing safety for individuals and communities.

Key Responsibilities

The selected candidate will be responsible for providing comprehensive support to the Senior Leadership Team within the Intelligence Department and the Joint Operations Unit.

Key responsibilities include:

  1. Serving as the primary contact for the Senior Leadership Team, managing electronic calendars, and organizing meetings and conferences.
  2. Documenting and producing records of key decisions, actions, and risks during relevant meetings, with full minutes produced only when necessary.
  3. Coordinating and engaging with both internal and external partners and stakeholders.
  4. Creating and maintaining various computerized records and indices pertinent to the roles and commands.
  5. Overseeing the management of Senior Leaders' emails and mailboxes during periods of absence, ensuring continuity of communication.
  6. Gathering information and maintaining files required for responding to inquiries from both internal and external sources.

This position offers an opportunity to contribute significantly to the operational success of the Hampshire and Isle of Wight Constabulary, ensuring that our teams can effectively fulfill their mission.