Administrative Support Specialist
3 weeks ago
Position: Administrative Support Specialist
Location: Shared Services Partnership
Salary: Scale 4, £24,921.00 - £27,351.00 per annum
Hours: Full-time, 37 hours per week
Contract Type: Permanent
Role SummaryAre you ready to take on a rewarding challenge? Join our dynamic team
The Shared Services Partnership is seeking an Administrative Support Specialist to assist our vital team. This role is essential in supporting our mission to enhance safety for individuals and communities.
Key ResponsibilitiesThe successful applicant will deliver a variety of support services to the Senior Leadership Team within the Intelligence Department.
Main Duties include:
- Serve as the primary contact for the Senior Leadership Team, managing electronic calendars, scheduling meetings, and organizing conferences.
- Document and summarize key decisions, actions, and risks from relevant meetings, producing detailed minutes when required.
- Coordinate and communicate with both internal and external partners and stakeholders.
- Create and maintain various computerized records and databases relevant to the roles and commands.
- Oversee and manage the email and mailbox communications for Senior Leaders during periods of absence.
- Gather information and maintain files necessary for responding to inquiries.
Applicants should possess QCF Level qualifications including English and Mathematics, or equivalent work experience.
Proficiency in Typing/Word Processing (RSA II) is required.
Experience RequiredExtensive experience in secretarial or administrative roles within an office setting is essential.
Demonstrated proficiency in typing and document formatting is necessary.
Strong computer skills, particularly in Microsoft Office applications such as Outlook, Excel, Word, PowerPoint, and Teams, are required.
Desired CompetenciesWe value candidates who are:
- Emotionally aware
- Proactive and responsible
- Collaborative team players
- Critical thinkers
- Innovative and open-minded
The Shared Services Partnership is committed to fostering an inclusive workplace that reflects the diverse communities we serve. We encourage applications from all backgrounds and are dedicated to promoting equality and diversity within our workforce.
We support flexible working arrangements to help our employees achieve a healthy work-life balance while meeting the operational needs of the organization.
We are also committed to providing reasonable adjustments throughout the recruitment process to ensure accessibility for all candidates.
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