Theatre Operations Coordinator

3 weeks ago

Birmingham, Birmingham, United Kingdom Ramsay Health Full time

Theatre Administrative Support Specialist | Ramsay Health | Full Time 37.5 Hours

Position Overview

An exciting opportunity has emerged for a dedicated and proactive Theatre Administrative Support Specialist to assist the clinical teams and theatre operations.

About Ramsay Health

Ramsay Health is a leading independent healthcare provider in the UK, renowned for delivering outstanding clinical care across various surgical specialties, including cosmetic surgery, orthopaedics, general surgery, and ophthalmology.

Key Responsibilities

  • Manage inquiries and communications related to theatre operations and departmental functions.
  • Provide administrative support to theatre teams.
  • Ensure safe stock levels of consumables in theatres, including monitoring inventory and implementing stock rotation.
  • Oversee the ordering and procurement of medications for clinical areas.
  • Facilitate the procurement of necessary supplies for all clinical settings.
  • Serve as the primary contact for theatre-related matters.
  • Obtain quotations in a timely and accurate manner.
  • Develop and maintain relevant databases for operational efficiency.
  • Prepare patient documentation as required.
  • Communicate effectively with consultants and their administrative staff.
  • Foster effective communication between various hospital departments and external agencies as needed.
  • Actively contribute to the objectives and goals of Ramsay Health.
  • Perform additional duties as assigned by department heads and senior management.

Qualifications and Skills

  • A good general education, ideally to GCSE level or equivalent.
  • Proficiency in English and Mathematics is essential for this role.
  • Previous experience in a customer service environment is advantageous.
  • Competency in PC applications, particularly Microsoft Word and Excel.
  • Strong communication skills with the ability to engage effectively at all levels (in-person, over the phone, and in writing).
  • Ability to work independently as well as collaboratively within a team.
  • Strong organizational skills with the capacity to manage changing priorities and deadlines.
  • Dependable and punctual with a strong work ethic.
  • Excellent presentation and organizational skills.

What We Offer

  • 25 Days Annual Leave plus Bank Holidays.
  • Flexible Leave Options to buy and sell leave.
  • Private Pension Scheme with employer matching up to 5% after a qualifying period.
  • Flexible working patterns where feasible.
  • Enhanced Parental Leave Policies.
  • Private Medical Insurance with options to include family members.
  • Life Assurance (3x base salary).
  • Access to Free Training and Development through Ramsay Academy.
  • Complimentary On-Site Parking.
  • Employee Assistance Programme.
  • Cycle2Work Scheme in partnership with Halfords.
  • Discounts through the Blue Light Card Scheme.

About Our Facility

Ramsay Health operates a private day surgery facility that combines a diverse range of clinical specialists with advanced facilities, ensuring high-quality procedures and patient experiences for all individuals, including private, insured, and NHS patients. We are committed to providing exceptional care in a supportive environment.

The theatre department is expanding, welcoming new consultants and enhancing our service offerings.

The successful candidate will join a friendly and supportive team of clinicians and nurses, with opportunities for career advancement and ongoing professional development.

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