Procurement Order Coordinator

4 weeks ago


Stanmore, Greater London, United Kingdom XCEL BESPOKE Ltd Full time

Position: Full-time Procurement Order Coordinator

Industry: Promotional Products / Premium Sourcing (Office-based)

Salary: £20k - £27k Depending on experience + bonus

A prominent Promotional Marketing Company is offering an exciting opportunity for a

motivated and detail-oriented Procurement Order Administrator. Known for our design excellence and global sourcing capabilities, our organization has built a strong reputation, reflected in our prestigious clientele—many of whom are well-known brands, consistently selecting us for significant marketing initiatives.

Role Overview: Overseeing the Procurement Order process for the team, which includes setting up and maintaining Purchase Orders (POs), addressing vendor inquiries, and coordinating with the client Supplier Service Hub.

Key Responsibilities:

  • Proficiently navigating internal ERP systems.
  • Establishing complete purchase orders in accordance with system protocols.
  • Managing the purchase invoice tracking system.
  • Assisting with the preparation of purchase invoice statements.
  • Entering purchase invoices into the company system.
  • Updating reports with invoice details.
  • Reviewing vendor purchase order invoices and forwarding them to accounts for payment.
  • Issuing sales invoices to customers.
  • Managing supplier proforma invoices.
  • Monitoring internal accounts emails from the company and supply chain.
  • Handling courier-related tasks for incoming and outgoing samples.

Essential Skills:

  • Exceptional communication skills and meticulous attention to detail.
  • Ability to adjust projects and workload based on business and market demands, collaborating across various time zones.
  • Capacity to manage multiple requests while maintaining high standards and precision.
  • Timely and accurate completion of tasks and responsibilities.
  • Demonstrated initiative and a proactive approach.
  • Strong numerical and analytical capabilities.
  • Driven and detail-oriented mindset.
  • Eagerness to learn and adapt to new responsibilities.
  • Ability to work independently as well as collaboratively within a team.

Technical Proficiency:

Good knowledge of ERP management systems and MS Excel is essential.

Package Details: The salary package for permanent employment is negotiable based on performance and prior experience. This role presents an excellent opportunity for a motivated and adaptable individual with a strong work ethic to join a thriving company where your contributions will be recognized and valued.



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