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Office Manager
2 months ago
We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. This role will play a crucial part in supporting our UK, EU & USA functions from a People angle while also ensuring smooth operations for the UK entity across multiple business units.
Key Responsibilities:- Oversee the general office operation, including maintenance of office suppliers and equipment.
- Support the onboarding of new starters to ensure a smooth induction process.
- Oversee the sourcing, ordering, and purchasing of supplies and general items for the office, in line with allocated budget.
- Formulate and manage an office budget.
- Assist with catering requirements for management meetings.
- General maintenance and upkeep of office perks, such as replenishing coffee and water stations, managing chill areas, etc.
- Coordinate travel and accommodation for staff from international offices.
- Negotiate corporate rates with hotels in London and manage the partnership on an ongoing basis.
- General administration, including scanning, printing, and filing.
- Undertake other projects/tasks as reasonably required to facilitate a smooth operation.
- Support the planning and execution of office events and meetings.
- Support the Head of People with recruitment-related practices, including interview scheduling, documentation preparation, and administrative tasks.
- Support the administrative relocation process, including visa requirements for relocators immigrating to the UK. Propose a cultural integration plan for all relocators to ease the transition process.
- Assist in managing HR processes, such as employee onboarding, employee records maintenance, and employee offboarding.
- Maintain accurate employee data in the Human Resources Information System and generate ad hoc reports for the Head of People.
- Partner with the Head of HR, in-house labour advisor, and business leaders to support, develop, and implement HR policies and procedures where needed.
- Assist with collating, drafting, and distributing internal HR and cultural communications and announcements on internal communications platforms.
- Respond to employee queries related to employment matters, HR policies, procedures, and practices in a timely manner.
- Assist in organizing employee engagement activities, such as monthly Happy Hour events, year-end events, team builds, etc.
- Prepare and track a budget for all People, Training, and Office Management-related initiatives.
- Junior-level consulting with employees across the employee life cycle.
- Collaborate with subject matter experts and department managers to identify training gaps and partner with HR and Learning and Development teams to develop solutions that ensure value add.
- Coordinate logistics for training programs, including scheduling, venue booking, and equipment setup.
- Maintain training records and training systems, ensuring documentation and records are up-to-date and mandatory trainings have been completed.
The ideal candidate will be meticulous, have strong problem-solving skills, and be driven by their own initiative. They will have the ability to maintain data accuracy and integrity, be an excellent multi-tasker, and demonstrate a strong inclination towards people and ability to communicate and collaborate with employees and stakeholders across various geographies. They will lead with the ability to ensure the highest standards of confidentiality and be proactive in working in an unstructured environment. Excellent MS Office Applications skills, such as Excel, Word, and PowerPoint, are required.
