Financial Operations Coordinator
4 weeks ago
Position: Financial Operations Coordinator
The Financial Operations Coordinator will assist in various aspects of the hotel’s financial management. This role supports the Accounts Manager in delivering precise and timely financial data to the hotel’s leadership, Regional Financial Controller, Chief Financial Officer, and stakeholders. The Coordinator will uphold robust control measures, comply with company policies, and oversee business resources.
Key Relationships:
- All Department Heads
- General Manager
- External Vendors
Key Responsibilities:
Operational Duties
- Gather, process, and summarize daily Reception and Food & Beverage transactions
- Verify Paid Outs and prepare cash change and Float requirements
- Conduct surprise cash counts and manage Cashiers' float counts
- Oversee Petty Cash transactions and ensure accurate currency exchanges
- Review and reconcile Credit Card transactions, compile Daily Management Reports, and validate Revenue Streams
- Handle gratuities & incentives and address Credit Card inquiries
- Accounts Receivable Management
- Review Sales Ledger invoices, process vendor invoices, and manage client setups in Opera
- Issue invoices within five working days, resolve Sales Ledger inquiries, and create summaries for Airline Invoices
- Ensure timely closure of Paymasters
Performance Metrics:
- Adhere to deadlines and maintain systematic documentation
- Operate effectively, follow established procedures, and exceed regulatory standards
- Exhibit excellent communication skills and adaptability
Self-Management:
- Follow hotel regulations, grooming standards, and punctuality policies
- Engage in training opportunities and pursue personal development
Health, Safety & Security:
- Comprehend and adhere to Health, Hygiene, and Fire Safety protocols
- Become familiar with emergency procedures and document security incidents
General Responsibilities:
- Comply with company conduct guidelines and values
- Complete assigned tasks, prioritize personal growth, and support environmental initiatives
- Collaborate effectively within a diverse team and remain flexible to meet organizational needs
This description outlines the role of the Financial Operations Coordinator, detailing the responsibilities and expectations within the hotel’s financial management framework.
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