Financial Operations Coordinator

2 months ago

London, Greater London, United Kingdom Cycas Hospitality Full time

Position: Financial Operations Coordinator

The Financial Operations Coordinator will assist in various aspects of the hotel's financial management. This role supports the Accounts Manager in delivering precise and timely financial data to the hotel management, Regional Financial Controller, Chief Financial Officer, and stakeholders. The Coordinator will uphold robust control measures, comply with company policies, and oversee business resources.

Key Relationships:

  • All Department Heads
  • General Manager
  • External Vendors

Key Responsibilities:

Operational Duties

  • Gather, process, and consolidate daily financial transactions from Reception and Food & Beverage
  • Verify Paid Outs and prepare cash and change requirements
  • Conduct surprise cash counts and issue cashiers' float counts
  • Manage Petty Cash transactions and ensure accurate currency exchanges
  • Review and reconcile Credit Card transactions, prepare Daily Management Reports, and verify Revenue Streams
  • Process gratuities and incentives, and address Credit Card inquiries
  • Accounts Receivable Management
  • Review Sales Ledger invoices, process concessionaire invoices, and manage client setups in the accounting system
  • Issue invoices within five working days, resolve Sales Ledger inquiries, and create summaries for airline invoices
  • Ensure timely closure of Paymasters

Performance Metrics:

  • Adhere to deadlines and maintain systematic documentation
  • Operate effectively, follow established procedures, and exceed regulatory requirements
  • Exhibit excellent communication skills and adaptability

Self-Management:

  • Comply with hotel policies, grooming standards, and attendance regulations
  • Engage in training programs and pursue personal development

Health, Safety & Security:

  • Understand and adhere to Health, Hygiene, and Fire Safety protocols
  • Familiarize with emergency procedures and document security incidents

General Responsibilities:

  • Follow the company code of conduct and uphold company values
  • Complete tasks as assigned, prioritize personal growth, and support environmental initiatives
  • Collaborate effectively within a diverse team and maintain flexibility to meet organizational needs

This description outlines the Financial Operations Coordinator role, detailing the responsibilities and expectations within the hotel's financial management framework.

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