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Financial Operations Coordinator

2 months ago

London, Greater London, United Kingdom Tate Full time

Job Title: Financial Operations Coordinator

Job Type: Temporary

Location: London - Hybrid

Job Description:

We are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at Tate. As a key member of our Professional Services team, you will provide administrative support to the Finance and Research Manager, ensuring the smooth operation of departmental finances and research grants.

Key Responsibilities:

  • Support the day-to-day financial processes within the department, utilizing our clients' finance systems.
  • Liaise with central teams regarding finance and research administration.
  • Assist with grant applications and administration of successful grants.
  • Process interdepartmental transfers in liaison with relevant staff.
  • Raise requisitions, purchase orders, and invoices, and receipt goods.
  • Set up new suppliers, acting as a liaison between the prospective suppliers and Procurement.
  • Administer successful grants, including ordering equipment and booking travel and accommodation, coordinating timesheets, and recording and monitoring costs.
  • Service the Departmental Research Committee, with support from the Finance and Research Manager.
  • Assist the Finance and Research Manager and other staff with financial processes related to month end and year end tasks.
  • Support staff, students, and visitors with booking accommodation and travel, and equipment purchases.
  • Support staff to process and monitor expense claims in line with policies.
  • Process student fees, studentships, and stipends using the Student Records System.

Requirements:

  • Financial Administration experience.
  • Experience in supporting members of staff with expense claims, setting up new suppliers, and raising purchase orders.

About Tate:

Tate is committed to promoting equal opportunities and ensuring that every candidate has the best experience with us. We encourage you to let us know if there are any adjustments we can make during the application or interview process.