Office Administrator

3 weeks ago

Aylesbury, United Kingdom Home Counties Therapy Full time

**Administrator Job Description**

Home Counties Therapy in Aylesbury are looking to recruit a part time administrator to support their fast growing company. The role is for 16 hours a week and you are required to work Mondays and either Thursdays or Fridays every week. On bank holiday weeks, you can either work Mondays or move your working day to a different one that week.

The role is office based from Aylesbury town centre. Hourly rate is £15 with 10 days holiday per year (which is 25 days pro-rata).As the company grows further, there will be scope to increase the number of days working and the duties undertaken. There will also be opportunities for extra hours when projects arise.

The role is evolving as the company continues to grow. Here is a summary of some of the duties that the role entails:

- Attend the weekly team meeting on Mondays, where you would make notes of admin tasks discussed and follow them up accordingly.
- Manage Clinical Director’s outstanding items and reminders
- Answer the phone and make phone calls
- welcome visitors
- update social media and respond to enquiries made through there
- collect invoicing data from therapists, collate invoices, send to clients and follow up payments
- update client contact records
- discuss client's needs and book assessment appointments for them
- keep a diary system to stay on top of outstanding tasks and remind team members of outstanding items when appropriate
- light cleaning and tidying of the reception area i.e. polish and vacuum
- communicate with schools, local authorities, charities, lawyers and police
- ad hoc duties

In general the role requires strong organisation, flexibility and problem solving skills as well as discretion and empathy for clients. The nature of the role will at times involve communicating with vulnerable individuals, talking to you at a time of personal crisis and it is of the utmost importance that this is handled with compassion. We take the confidentiality of our clients very seriously and all members of the team are expected to adhere to this.

Next steps:
**Job Types**: Freelance, Permanent, Part-time

Pay: £15.00 per hour

Expected hours: 16 per week

**Benefits**:

- Company pension

Schedule:

- 8 hour shift

Application question(s):

- Are you available to work Mondays and either Thursdays or Fridays every week?

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Office: 1 year (required)

Work Location: In person

Reference ID: Home Counties admin role

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