Operations Administrator

3 weeks ago


Aberdeen, United Kingdom Oceanscan Limited Full time

**About us**

Oceanscan Limited is a small business in Aberdeen, AB23 8JW. We are professional and customer-centric.

Our work environment includes:

- Modern office setting
- Food provided

Overview:
We are seeking a detail-oriented and highly organized Operations Administrator to join our team. As an Operations Administrator, you will play a crucial role in ensuring the smooth functioning of our daily operations. This is a full-time position based in our office.

**Salary is negotiable depending on experience.**

**RESPONSIBILITIES**:

- Maintain a record of lost, damaged, and missing equipment from concluded / ongoing contracts, making sure invoices are submitted to the customer in the same calendar month.
- Raise Proforma Invoices.
- Raise Customer Quotations at times, based on directions received during handovers from Managers or other members of the sales team, especially when they are on leave / travel.
- Provide annual leave cover for other parts of the operations and sales team.
- Provide receptionist cover to receive visitors and incoming phone calls.
- Support the logistics team in arranging collection of items from local suppliers for project dispatches.
- To liaise with the various freight forwarders for delivery in the required timeframe.
- Support the engineering team in arranging/managing equipment sent for repair, minimising the time equipment is away for repair.
- Prepare monthly maintenance reports to assist in with general housekeeping on our asset management system.
- General administration duties, e.g. copying, filing, arranging meetings, maintaining diaries and minute taking.

**Requirements**:

- Microsoft Office Experience (Word, Excel and Outlook)
- 1 or 2 years of experience of working in an office environment, assisting in general administrative duties.
- Experience of working effectively without close supervision
- Knowledge of SAP Business 1 an advantage but not essential as training will be given

We offer competitive compensation based on experience.

**Job Types**: Full-time, Permanent

Pay: From £22,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Certificate of Higher Education (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person



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