Operations Administrator

4 months ago


Aberdeen, United Kingdom Sonomatic Limited Full time

Sonomatic is seeking a dedicated and well-organised individual to join our team in Aberdeen. As an Operations Administator, you will be instrumental in maintaining the seamless flow of day-to-day and project operations within one of our term contracts. We are seeking someone with a keen eye for detail, exceptional communication skills, and the ability to with within a team as well as showing a keenness to learn.

Joining Sonomatic means being part of a company that values expertise and innovation. Your role will be pivotal in ensuring the success of our projects, and your contributions will truly make a difference in our dynamic environment.

**Key Responsibilities include but are not limited to**:

- Scheduling Meetings, take minutes and distribute and track follow up actions & materials as required.
- Arrange Logistics for company events, including venue booking and catering.
- Booking & Tracking Accommodation and Travel while communicating with personnel.
- Raise and track Purchase orders as required.
- Compiling KPI Data and updating trackers as required
- For example, Hazard Observations & LOD1 Audits.
- Check, Review, Track and File Timesheets.
- Complete time writing interrogation monthly preparing a report and interrogating the data working with the operations coordinators.
- Support recruitment of personnel.
- Support the onboarding process of new personnel including coordination of onboarding and compiling documentation and tracking. Conducting D&A testing.
- Support operations coordinators throughout the completion of projects.
- Provide timely, accurate and comprehensive monthly reports as required.
- Be willing to occasionally collect or drop locally as and when required using company vehicles.

**Required Skills and Experience**
- Minimum 3 years' experience in Administration.
- A full UK Driving Licence.
- Good interpersonal skills for liaising with both colleagues and clients.
- Excellent organisational skills
- Excellent attention to detail.
- The ability to communicate clearly and concisely with diverse audiences.
- Good interpersonal skills for liaising with both colleagues and clients.
- Is willing to be flexible with working hours and WFH days when necessary.
- Must possess self-belief, confident and the aptitude to learn rapidly.
- Ability to be Self-motivated but also work effectively within a Team environment.
- Embrace changes to processes and procedures.

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 3 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Reference ID: RAIS126



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