Operations Administrator
3 months ago
Due to an increase in workload an opportunity has arisen within First Integrated Solutions for an experienced Operations Administrator to join the team on a full time, permanent basis; based in Bridge of Don, Aberdeen.
- This list does not represent an exhaustive list but indicates the main responsibilities the post holder will be required to undertake:_
- Ensure all relevant 3rd party certification for hire items are scanned in & saved against the equipment on the company database.
- Ensure all hire equipment declaration of conformities are scanned in & saved against the equipment on the company database.
- Assist the workshops with scanning & saving all maintenance records onto the company Intranet system, highlighting any defects that maybe reported to workshop supervisor.
- Assist certification department with the generation of certificates during busy periods of activity or holiday cover.
- Responsible for arranging Business / Offshore Travel arrangements as required
- Assist with any required administrative duties as requested
- Attend meetings and take minutes where required
- Assist to create and maintain competence framework
- Support organisational change where required
- Assist to report regularly on HR metrics on a weekly (Timesheets), monthly, annual basis
- Assist with any other duties as and when required
**Essential**:
- Proficient user of Microsoft Office (word, excel, outlook)
- Strong administrative skills
- Previous experience within a similar role
**Preferred**:
- Previous experience in the use of InspHire
**Personal Skills & Qualities**
- Organised and structured approach to work
- Good written and verbal communication skills in English
- Flexible approach, team player and ability to work independently
- Able to work under the pressure
- Self-motivated with a good work ethic
- Good interpersonal and organizational skills
- Ability to work independently in challenging circumstances and use initiative to propose and implement changes to work practices
- First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, First Competence, Mooring Systems and North Sea Compactors based in Aberdeen, Montrose, Glasgow, Lancaster and London._
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