Operations Administrator
7 months ago
An exciting opportunity has arisen for an Operations Administrator to join our client based in Aberdeen.
The Role
- To process hire orders from receipt of PO, allocating hire equipment, ensuring Hire Terms and Conditions are received, coordinating with the repair department for ensuring the equipment is checked prior to hire, confirming all internal vetting processes are completed and any export control requirements are highlighted prior to confirming acceptance of the hire order.
- Maintain the hire database by keeping it up to date at all times so information is available for the sales team as to what is available for hire. Assist in the annual hire stock check.
- Oversee the off-hire process through the repair department. Quote and invoice customers for any repairs or lost equipment in a timely manner. Contact customers to return hire equipment or extend their hire agreement.
- To process all imports through UK customs including purchased goods, goods coming in for repair and goods returning from our regional offices. This includes using Inward Processing Relief (IPR), Returned Goods Relief (RGR) and selecting tariff codes for purchased goods.
- To prepare quotations for repaired goods in liaison with the Repair Department and process Purchase Orders (PO) from customers. To produce accurate and timely invoices to customers for all rental order.
- To coordinate the shipment of repaired goods back to customers across the world. This encompasses establishing priorities with the internal packing team, liaising with external couriers/freight forwarders, ensuring comprehensive accompanying documentation, strict adherence to inward processing relief, export licence regulations/VAT regulations and any drivers handling Company equipment are fully qualified/certificated to handle hazardous goods when required.
Essential Skills & Competencies
- Educated to A Level standard or equivalent preferably having studied a Business-related qualification
- Proven experience of repair/hire order processing /quotation ideally within and engineering/manufacturing enviroments.
- Familiarity with ERP and CRM systems
- IT literate (Microsoft Office Suite)
- Customer Care & Service Excellence
- Adaptability & Flexibility
- Anticipation & Prioritisation
Desirable Skills & Competencies
- Knowledge of worldwide exporting/export licenses
- Knowledge of import procedure including Inward Processing Relief
- Problem Solving & Decision Making
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: In person
-
Operations Administrator
6 months ago
Aberdeen, United Kingdom HPF Energy Services Full timeWe are looking for an operations administrator to support the daily operations of our business. The operations administrator's responsibilities may include answering the phone, keeping track of inventory, maintaining supplier and client records and providing administrative support as needed. We are a busy steel supply company where no two days are the same,...
-
Operations Administrator
8 months ago
Aberdeen, United Kingdom Coretrax Global Ltd Full timeWe have a great opportunity for an Operations Administrator to join our team in Portlethen. The Operations Administrator is responsible for providing comprehensive support to the Operations team and the finance manager. This includes the on hiring and off hiring of third-party rentals in a timely manner. Supporting in the documentation for certification,...
-
Operations Administrator
6 months ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Operations Administrator - VR/28134**: **Status**: Permanent **Location**: Dyce, Aberdeen **Ref**: VR/28134 **Rate**: Available Upon Request Operations Administrator required on a permanent basis for an oilfield equipment supplier based in Dyce. As Operations Administrator, you’ll maintain the safe, timely and within-budget completion of external...
-
Operations Administrator
7 months ago
Aberdeen, United Kingdom Oceanscan Limited Full time**About us** Oceanscan Limited is a small business in Aberdeen, AB23 8JW. We are professional and customer-centric. Our work environment includes: - Modern office setting - Food provided Overview: We are seeking a detail-oriented and highly organized Operations Administrator to join our team. As an Operations Administrator, you will play a crucial role...
-
Operations Administrator
6 months ago
Aberdeen, United Kingdom Control Union Full timeAn exciting and varied position has arisen for an Operations Administrator to support the Altens R&D Warehouse operation. We would consider somebody on part-time or full-time basis for this role but would need to work Monday-Friday. **Our Company** **From our roots in agricultural inspections, Peterson and Control Union have been operating for nearly 100...
-
Operations Administrator
5 hours ago
Aberdeen, United Kingdom Pentagon Freight Services Plc Full timeWe are looking to add an Operations Administrator to our team based at our Aberdeen location. They will be responsible for supporting the Import and Export team via administrative assistance. Main duties; - General admin to support the import and export departments - Data Processing - to complete and upload relevant documentation - Review and process...
-
Operations Administrator
6 months ago
Aberdeen, United Kingdom Cammach Bryant Full timeOur client is looking for an Operations Administrator for a contract position, located in Aberdeen (Hybrid Working) **RESPONSIBILITIES** - Support the Administration Supervisor with administrative support to the Aberdeen office including, but not limited to: - Processing of both onshore and offshore timesheets - Process reports received from offshore...
-
Operations Administrator
6 months ago
Aberdeen, United Kingdom MK Recruit Full timeMK is recruiting for an experienced Operations Administrator to join our client based in Aberdeen. This is a newly created role and reports directly to the Office Manager. **Whats on Offer**: - Salary in region of £24 - 27k - Benefits including; pension life assurance and private healthcare, 30 days holiday. - Ideally 2-3 years administration experience -...
-
Operations Administrator
7 days ago
Aberdeen, United Kingdom ORION ENGINEERING SERVICES LIMITED Full timeWe are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties. This is a role based in Altens, South Aberdeen.Candidates must be experienced in supporting an engineering office and be proficient in Word, Excel and document/certification management.Immediate start in January 2025...
-
Operations Administrator
7 days ago
Aberdeen, United Kingdom ORION ENGINEERING SERVICES LIMITED Full timeWe are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties. This is a role based in Altens, South Aberdeen.Candidates must be experienced in supporting an engineering office and be proficient in Word, Excel and document/certification management.Immediate start in January 2025...
-
Operations Administrator
1 week ago
Aberdeen, United Kingdom ORION ENGINEERING SERVICES LIMITED Full timeWe are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties. This is a role based in Altens, South Aberdeen.Candidates must be experienced in supporting an engineering office and be proficient in Word, Excel and document/certification management.Immediate start in January 2025...
-
Operations Administrator
4 days ago
Aberdeen, United Kingdom ORION ENGINEERING SERVICES LIMITED Full timeWe are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties. This is a role based in Altens, South Aberdeen. Candidates must be experienced in supporting an engineering office and be proficient in Word, Excel and document/certification management. Immediate start in January...
-
Operations Administrator
7 days ago
Aberdeen, United Kingdom ORION ENGINEERING SERVICES LIMITED Full timeWe are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties. This is a role based in Altens, South Aberdeen.Candidates must be experienced in supporting an engineering office and be proficient in Word, Excel and document/certification management.Immediate start in January 2025...
-
Administrative Operations Specialist
6 days ago
Aberdeen, Aberdeen City, United Kingdom ORION ENGINEERING SERVICES LIMITED Full timeJob Title: Operations Administrator">We are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties.This role is based in Altens, South Aberdeen and offers an excellent opportunity for a skilled professional to make a real difference in the business.Candidates must be experienced...
-
Operations Administrator
6 months ago
Aberdeen, United Kingdom Sonomatic Limited Full timeSonomatic is seeking a dedicated and well-organised individual to join our team in Aberdeen. As an Operations Administator, you will be instrumental in maintaining the seamless flow of day-to-day and project operations within one of our term contracts. We are seeking someone with a keen eye for detail, exceptional communication skills, and the ability to...
-
Operations Administrator
7 months ago
Aberdeen, United Kingdom First Tech Group Full time**Who are we?** First Integrated Solutions (FIS) provide Lifting, Inspection, Equipment Rentals and HAVS Management and Analysis services to the Energy, Infrastructure and Utilities Industries around the world, from our UK operating bases in Aberdeen and London. First Tech Group companies include First Marine Solutions, First Integrated Solutions, First...
-
Enerpac Operations Administrator
1 month ago
Aberdeen, Aberdeen City, United Kingdom Enerpac Tool Group Full timeDiscover a challenging role as an Enerpac Operations Administrator at our Aberdeen Kirkhill site.As an Operations and Administrative Specialist, you will be responsible for providing coordination and administrative support to the operations team and processes. Your primary goal is to ensure seamless operations and compliance with regulatory requirements.Key...
-
Administrative Operations Manager
2 weeks ago
Aberdeen, Aberdeen City, United Kingdom NHS Scotland Full timeJob OverviewGreat Western Medical Practice, a state-of-the-art health centre in the west of Aberdeen, seeks an Administrative Operations Manager to lead daily operations and support staff.
-
Operations Administration Assistant
6 months ago
Aberdeen, United Kingdom MRDS Group Full timeTo provide administrative support to key members of the company’s business operations. - Daily office administration duties, including, but not limited to filing, scanning and record maintenance. - Answering, screening and forwarding incoming phone calls and greeting visitors. - Work closely with Workshop Manager to oversee daily operations. - Act as...
-
Finance Operations Administrator
7 months ago
Aberdeen, United Kingdom FinTech Recruitment Solutions Full timeFinTech RS are recruiting on behalf of our client for a Finance Operations Administrator on a permanent, full time basis, working in Aberdeen City Centre. This is an excellent opportunity to join a growing company and gain experience within the financial planning sector. **Main duties include**: - Provide support to the Advisors within the Practice,...